Job ID: 290292
Location: Augusta University
Full/Part Time: Full
Time
Regular/Temporary:
About Us
Augusta University is Georgia’s innovation center for education and health
care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta
and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s
cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to
Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and
world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mis
sion.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and
research include real-world experiences and community engagement, as well as a culture of building community, corporate and government
partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of
Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26
institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence,
Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is
responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are
available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as
stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policym
anual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA
30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Controller’s
Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the
University’s overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure
maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both
internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel
disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and
state agencies, and other interested parties; Maintain the University’s accounting and financial reporting systems.
Job Summary
To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller’s Division, utilizing an ever
increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has
sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract
services. The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and
Finance and Facilities Planning and our institution customers both within and without the institution.
Responsibilities
The duties include, but are not limited to:
Audit and pay invoices
Responsible for auditing and payment of
invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code
appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies.
Maintain daily workload to
process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to
completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account.
Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).
Resolve outstanding payment
issues
Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes
and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing,
Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.
Ensure customer
satisfaction
Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate
verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or
purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was
completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the
PSFIN.
Audit and pay check requests
Responsible for auditing and payment of AU Check Requests. Ensure compliance
with IRS accountability.
Maintain daily workload to process payment request documents that require analysis, approval and expeditious
distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR/State/Federal policies
and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization
(s).
Record retention
Organize, update, and retain invoice information files and voucher audit records. Demonstrate
continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly,
within and without the organization to provide exceptional customer service.
Audit and pay employee travel
Review,
audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal
policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered
to.
Other duties as assigned
Other duties as assigned to include but not limited to backing up other AP staff as
needed and cross training.
Required Qualifications
Educational Requirements
Bachelor’s degree from
an accredited college or university and 2 years of related experience.
Preferred Qualifications
Preferred
Educational Qualifications
Bachelor’s degree from an accredited college or university in business or related
field.
Preferred Experience
Relevant experience with, and understanding of, PeopleSoft v9.2 Accounts Payable Module
or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration..
Knowledge, Skills, & Abilities
ABILITIES
Demonstrate the ability to effectively interact with suppliers and staff; Ability to analyze complex
issues and take appropriate corrective actions; Adherence to internal control requirements and section procedures and work rules;
Demonstrated ability to effectively interact in a team environment.
SKILLS
This position must be able to
communication effectively and efficiently via in-person, phone, email and via messaging. They must have the verbal skill to meet this
requirement. This position needs to be able to use a computer to type and use a mouse, so they need the manual dexterity and touch senses.
They also need to have memory for details to process payments and coordinate payment approvals.
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 7
Salary Minimum: $20.29/hour
Salary to be commensurate with qualifications of the selected
candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 9/16/25 – Until
Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more)
employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System
(or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who
have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with
us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review
prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to
have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are
required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required
to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those
candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are
responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business,
etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and
beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other
sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients,
students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner every day
with patients and families for success.”
Augusta University is a tobacco-free environment, and the use of any tobacco products on any
part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is
proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and
veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty &
Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at
706-721-9365
jeid-7e94933047fcc94db4c4ba49dd289e73
Source ⇲
