- Job Identification 41744
- Job Category Academic
- Posting Date 10/02/2025, 01:15 PM
- Apply Before
10/16/2025, 11:55 PM - Degree Level Master’s Degree
- Locations Tampa, FL, United States (Hybrid)
- Hiring
Salary $48,000-$55,000 - Essential Personnel No
Job Description
Organizational Unit
Summary:
The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bryan Bognar, Chair
& Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program
and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, the Experiential Learning Center), the School of
Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair/Vice Dean also works
collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy,
Nursing, and Public Health to advance the MCOM and USF Health education mission. DME (including the MCOM student services) currently
comprises 17 faculty members and ~ 50 administrators/staff members. The primary clients for DME are the medical students, DPT students, the
Physician Assistant students, the doctoral, post-doc / masters’ students, and the faculty/staff educators for the medical and graduate
program curriculum. The department interacts with faculty, staff, administrators, students, and healthcare providers across USF Health, USF,
and other institutions.
Position Summary:
The Academic Services Administrator provides high-level administrative and
analytical support for the HCA/USF GME Affiliation and all educational resource deliverables under this affiliation. This exempt-level role
assists the Project Manager with academic coordination and scheduling, data tracking, drafting reports, assisting in project execution, and
serves as a backup to ensure continuity of operations.
This position will be based at the Downtown Campus.
This position is
not eligible for Visa Sponsorship.
Responsibilities
HCA/USF Consortium Administrative Support:
- Assist
in the administration and execution of the HCA/USF GME Affiliation Agreement. - Track deliverables, timelines, and compliance metrics
across consortium programs. - Maintain familiarity with university, college, and accreditation policies and procedures to ensure
alignment. - Attend meetings and support coordination with HCA hospitals, USF departments and programs, and all internal and external
stakeholders towards meeting shared goals of USF and HCA educational affiliation - Schedule meetings, prepare agendas, meeting
materials, and minutes for consortium-related meetings. - Monitor and draft reports on academic resources and quality data for
consortium programs.
Faculty Development Administrative Support:
- Assist in planning and implementing faculty development
programs and academies. - Support the development of materials, presentations, and internal systems for program
delivery. - Coordinate logistics for workshops, seminars, and orientations. Maintain program calendars, track deadlines, and
coordinate logistics including venues, materials, and technology. - Serve as a point of contact for faculty participants and program
leads. - Support program evaluation by collecting feedback and preparing summary reports.
- Assist with budget tracking,
purchasing, and reimbursement processes for programs and events. - Help maintain and update web content, newsletters, and promotional
materials.
Project Coordination & Backup Duties:
- Serve as backup to the Project Manager during absences or high-volume
periods. - Assist in managing calendars, scheduling meetings, and preparing documentation.
- Assist with surveys, data
compilation, and special projects supporting the academic mission. - Assist DME Operations teams with student and departmental events
and activities.
Proctoring Duties
- Responsible for assisting assessment efforts for the College of Medicine as
assigned.
Other Duties
- Perform additional duties as assigned by the Project Manager, DIO, Faculty Development or Department
of Medical Education leadership.
About Us
Working at USF
With approximately 16,000
employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a
talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their
development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12
public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee
and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The
University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in
Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and
the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the
highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of
universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing
U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more
than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level
2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South
Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any
characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance
with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request
reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the
accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation
during the application/interview process.
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