Faculty Affairs Program Manager
Notre Dame, IN, United States
Full-time
Provost
EIC1
Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Office of the Provost is seeking a highly organized, proactive, and service-oriented Faculty Affairs Program Manager. In this role, you will work closely with the Vice President and Associate Provost for Faculty Affairs (VPAFA) as part of a highly professional team dedicated to supporting faculty throughout their careers.
This is a dynamic, in-person role that requires discretion, collaboration, and the ability to manage multiple priorities with efficiency and professionalism. The successful candidate will be a trusted partner to provost’s office leadership, colleagues across the university, and external stakeholders, ensuring seamless support and advancing the priorities of faculty affairs.
Program & Stakeholder Management
Serve as the primary point of contact for the VPAFA, fielding calls, managing communications, and prioritizing emerging issues requiring coordinated response.
Support faculty lifecycle processes tied to the VPAFA’s responsibilities, including:
- Reappointments, promotions, and appeals (TPAC-RL)
- Faculty research and administrative leaves
- Faculty parental and FMLA leaves
- Faculty separations and retirements
- Manage the VPAFA’s complex calendar, coordinate meetings, prepare agendas/materials, and draft professional correspondence and minutes.
- Assist with travel arrangements, itineraries, and expense reports.
Faculty Development & Committee Support
- Coordinate VPAFA initiatives such as New Faculty Orientation and ND Lead, as well as faculty development events that foster community and growth.
- Plan event logistics: secure venues, catering, A/V, travel, RSVPs, and itineraries.
- Manage elections and records related to university committees, supporting both annual and ad hoc cycles.
- Oversee the review and workflow of procedural items in OnBase, and assist with faculty hiring, tenure, and reappointment processes.
- Support executive searches, program reviews, and other projects in the VPAFA’s portfolio by coordinating schedules, travel, and logistics.
Why Join Us?
At Notre Dame, you’ll be part of a community that values academic excellence, human connection, and service to the greater good. As Faculty Affairs Program Manager, you’ll directly contribute to the success and well-being of the university’s world-class faculty and play a meaningful role in shaping the academic experience for generations to come.
Qualifications
Education
- Bachelor’s degree (required)
- Master’s degree (preferred)
Experience
- Minimum of 5 years of professional experience in higher education, administration, program management, or a related field.
- Experience supporting senior leaders or executives in a professional setting strongly preferred.
- Event planning and committee management experience a plus.
Skills
- Strong written communication, editing, and proofreading skills with attention to detail and accuracy.
- Proficiency in Google Workspace; working knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
Additional Information
Application Deadline to Apply: October 20, 2025
Hiring Pay Range: Commensurate with experience
At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.
To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990009838241-faculty-affairs-program-manager
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