Job Summary
As the coordinator of the Graduate Group of Microbiology at UC Davis, housed in the School of Medicine serving UC Davis, and under general supervision, independently manage student services for the Graduate Group in Microbiology (MGG) including administrative and financial management, academic advising, and program development. Plan, manage and implement all aspects of the recruitment and admissions process, develop graduate education policies and provide academic advising to the faculty, students and staff. Provide in-depth, wide-range and complex academic advising; communicate and develop policies and procedures that ensure compliance with Graduate Studies rules, regulations, and deadlines; independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations; oversee retention and various operations for enrolled graduate students; provide proactive advisement, monitor progress from matriculation through degree conferral. Develop, analyze and interpret admission, recruitment, curriculum and advising services policy.
Apply By Date: October 26, 2025 at 11:59pm. Selection activities may start at any time.
Minimum Qualifications – For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Required to hold a valid California driver’s license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
- Bachelor’s Degree or equivalent experience and/or training
- Work experience in supporting students or academics
- Leadership skills to advocate for and guide graduate programs towards their stated mission.
- Interpersonal, oral, and written communications skills to effectively interact and communicate with diverse individuals on and off campus at all levels.
- Demonstrated knowledge and skills to develop and manage budgets and assemble statistical reports in support of graduate student funding.
Preferred Qualifications
- Bachelor’s Degree
- Experience managing a Graduate Group or Academic Program.
- Experience with the Student Information System (Banner preferred), GARD, GradHub, and GradTrack$ systems and knowledge of policy and procedures (University setting preferred) relating to student records.
- Experience with confidential student records and other sensitive materials or information.
- Experience with course scheduling.
- Knowledge and ability to interpret eligibility guidelines pertaining to scholarships and fellowships.
- Demonstrated knowledge of University and Department policies, procedures, and regulations as they relate to graduate student education.
Key Responsibilities
- 50% – Advising and Counseling/Academic Services
- 15% – Program Development/Administration
- 10% – Outreach/Event Planning
- 10% – Leadership in Policy Development
- 15% – Financial Management/Support
Department Overview
The MGG has graduate students and faculty spanning the College of Veterinary Medicine, School of Medicine, Colleges of Letters and Science, College of Agriculture and Environmental Sciences, College of Biological Sciences, and multiple Center affiliations in Davis and Sacramento. The incumbent provides support to approximately 80+ faculty and advising to 60+ graduate students, as well as nearly 120+ prospective graduate students during each admissions cycle.
POSITION INFORMATION
- Salary or Pay Range: $25.57 – $44.06
- Salary Frequency: Hourly
- Salary Grade: Grade 18
- UC Job Title: STDT ACAD ADVISOR 2
- UC Job Code: 004544
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100
- Shift (Work Schedule): Day Shift M – F
- Location: Tupper (TUPPERHAL)
- Union Representation: 99 – Non-Represented (PPSM)
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
- This position is not an H-1B visa opportunity
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit’s employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit your family’s needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing – Occasional Up to 3 Hours
- Walking – Occasional Up to 3 Hours
- Sitting – Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs – Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs – Occasional Up to 3 Hours
- Squatting/Kneeling – Occasional Up to 3 Hours
- Twisting – Occasional Up to 3 Hours
- Reaching overhead – Occasional Up to 3 Hours
- Keyboard use/repetitive motion – Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration – Frequent 3 to 6 Hours
- Complex problem solving/reasoning – Occasional Up to 3 Hours
- Ability to organize & prioritize – Frequent 3 to 6 Hours
- Communication skills – Frequent 3 to 6 Hours
- Numerical skills – Occasional Up to 3 Hours
- Constant Interaction – Frequent 3 to 6 Hours
- Customer/Patient Contact – Frequent 3 to 6 Hours
- Multiple Concurrent Tasks – Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work in an environment where animals are used in research. Work occasional weekend and evening events.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn’t match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
Job ID: 81638
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