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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Administrative Specialist
Job Summary:
The 4-H Administrative Support Associate is a part time position (at 80% FTE) working in and throughout both Pierce and St. Croix Counties.
The position will assist with planning, communicating, and organizing 4-H events and activities and building awareness of 4-H Outreach programs through marketing to new audiences and helping to provide positive youth development experience in order to retain new and previous participants in 4-H programs. The position will work closely with both of the county 4-H Program Educators. The individual in this position will also be essential in developing and sustaining community partnerships that support programming.
County Location
The main office for this position will be located in either Ellsworth or Baldwin, WI. The final position location is flexible and will be determined based on programmatic needs, successful candidate’s preferences, and availability of suitable space. Some work may also be conducted over a broader geographical area.
In Person
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Evening/Weekend Work
This position may be required to work occasional nights and weekends to meet the program needs and priorities of the communities served.
Physical Requirements
Ability to carry educational equipment, up to 25 lbs.
Key Job Responsibilities:
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Serves on committees and attends meetings, representing the interests of the unit or program
Department:
UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.
About the Institute
The Extension Institute of Positive Youth Development prepares the youth of today to become the effective, empathic adults of tomorrow. Our research-based youth enrichment programs like teens in governance build youth and adult capacity and partnerships that help both sides grow. 4-H clubs, camps and afterschool programs give young people the hands-on experiences they need to develop an understanding of themselves and the world.
Additional Department Details
St. Croix and Pierce Counties are located in Western Wisconsin. They house a variety of diverse lifestyles, opportunities and people. Our Extension programming is in support of those needs.
Compensation:
The minimum annual (12 months) starting salary for the position is $48,107 but is negotiable based on experience and qualifications.
Pro-rated Salary
This is a part-time position, which means actual salary earned will be prorated based on FTE (full-time status). At 80% FTE, the person hired can expect to receive 80% of the advertised salary. Please note that some benefits such as paid time off will be prorated by appointment percentage.
Benefits
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
Required Qualifications:
- Strong interpersonal skills and demonstrated ability to build and maintain professional work environments
- Highly organized, pays attention to detail, takes initiative and follows through on tasks that are required of them for programming purposes.
- Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives
- Demonstrated commitment to Extension’s values of equity and social justice to support opportunities and outcomes for youth, families, and communities
- Ability to carry educational equipment, up to 25 lbs
Preferred Qualifications:
- Experience managing multiple tasks, timelines, and schedules while maintaining high quality work
- Ability to work cooperatively with other agencies and community-based organizations
Education:
Required Education
High school diploma or equivalent
Preferred Education
Bachelor’s degree
How to Apply:
We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the “apply now” button. You will be prompted to upload the following documents:
- Resume
- Letter of Qualifications (cover letter)
Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.
For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Application Deadline is February 16, 2026 at 11:59pm (CST).
Contact Information:
Kari Weiss
(715) 410-4346
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
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