JOB OPENING ID: 274440
MODES OF WORK
Hybrid
REGULAR/TEMPORARY: Regular
ORGANIZATIONAL GROUP: Medical School
DEPARTMENT: MM Rogel Cancer Center
How to Apply
You must apply through the UM Jobs website (https://careers.umich.edu/). In addition to your resume, a cover letter is required and should not exceed one page. In the body of your letter, please describe how the position fits with and advances your career goals. Your resume and cover letter will be a writing sample for the initial screening process.
Please submit your cover letter and resume together as a single electronic document (a PDF is best, but there are other acceptable formats), as the system will accommodate only one attachment.
Job Summary
The Rogel Cancer Center (Rogel) is dedicated to training and developing the next generation of cancer researchers and providers. Rogel has a long history of supporting education and training of learners at all career stages, including high school and undergraduate students, medical students, other graduate and postgraduate trainees, junior faculty, as well as community physicians. Rogel established the Training, Education, and Career Development Coordination (TrECC) office to lead development and coordination of programming efforts across all levels of trainees and further demonstrates this commitment to training through strong financial support and robust structures and processes for continuous improvement. Join a collaborative, mission-driven team dedicated to shaping the future of cancer research and care within the Rogel Cancer Center.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Responsibilities*
The Rogel TrECC Administrative Specialist will report to the TrECC Program Manager and will perform the following duties:
Administrative Support (40%)
Provide comprehensive administrative support for the Rogel Cancer Center Training and Education Coordination (TrECC) component, including:
- Organize and facilitate meetings for TrECC advisory committees, including scheduling, developing agendas, preparing minutes, and tracking follow-up actions.
- Perform general administrative duties such as correspondence management, budget tracking, PCard reconciliation, and office support tasks according to university policies.
- Oversee updates and maintenance of the Rogel Trainee website, ensuring timeliness, accuracy, and accessibility.
- Plan and develop content for communications, including the NextGen newsletter for trainees and mentors.
- Coordinate application and award processes for Rogel Cancer Center scholarships and programs, acting as a liaison between applicants and reviewers.
Program Support (40%)
Provide programmatic support for TrECC programs:
- Assist in the implementation and evaluation of TrECC programs: Rogel CONNECT, Emerging Cancer Scholars Exchange, Advancements in Cancer Research Symposium, One Day Closer, and summer trainee initiatives.
- Coordinate speaker outreach and logistics.
- Assist with stipend processing and compliance documentation, including adherence to Children on Campus policies.
- Support event planning, including logistics, communications, and ensuring programs are accessible to participants with disabilities.
Grant Administration (20%)
Provide comprehensive administrative support for the Rogel TrECC component, including:
- Collect, maintain, and report data on TrECC trainees, members, and programs; ensure proper handling of confidential, sensitive information in line with U-M data privacy standards.
- Assist in the coordination and submission of grant proposals, including compiling supporting documents, preparing budgets, and ensuring compliance with University of Michigan and sponsor policies.
- Assist in preparing annual and final progress reports.
Required Qualifications*
- Bachelor’s degree or equivalent education and experience.
- Excellent interpersonal, organizational, and time-management skills.
- Familiarity with Microsoft Office Suite, Google Workspace, Canva, Qualtrics, and use or basic management of websites.
- Demonstrated commitment to inclusion and accessibility.
Intermediate: At least two years of administrative, project, or event coordination experience.
Associate: Considerable professional experience.
Desired Qualifications*
- Experience in higher education or biomedical research settings.
- Knowledge of University of Michigan administrative systems.
- Experience with data collection and reporting.
Work Locations
Hybrid: This position is primarily remote; however, onsite attendance is required for scheduled in-person meetings and events.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
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