Accounts Payable Administrator

Administrative - UK Jobs

The Department and role purpose

Financial Services represents the larger part of the Finance Department and includes all the processing and compliance functions including e.g. payroll, accounts payable, student services, treasury services and compliance.

Reporting to the Accounts Payable Assistant Manager, this is a business facing function supporting the organisation as a whole and at all levels with respect to accounts payable:

  • Process purchase invoices matching against purchase order and goods received information to ensure prompt payment in accordance with University policy and procedure.
  • Process other suitably approved non trade supplier payments in an appropriate manner.
  • Maintain the accounts payable ledger performing supplier set up and amendment duties including changes in bank details; and deal with old items e.g. cheques over six months old.
  • Execute BACS payment runs.
  • Answer queries arising from a variety of stakeholders.
  • Any other duties required in the context of accounts payable

Overall work efficiently and effectively as part of the accounts payable team to provide a high quality service

The Administrator will have responsibility for administrative support to the Head of Department and Accounts Payable Assistant Manager. The main aspects of the role are to provide and oversee a professional and effective front of house service which reflects positively the work of the service and facilitates ease of access for all service users and to contribute to all administrative support functions across a complex, busy and multi-faceted support service. The Administrator will contribute to the processing of financial information to and from the Head of Department and Finance staff and contribute to the development of systems and process to further benefit service developments.

Recruiting to this

In order to be considered for interview, candidates must evidence each of the essential criteria required for the role in the person specification above (including those listed in the section ‘Realising Your Potential Approach’).

In some cases, the recruiting panel may also consider the desirable criteria, so we recommend you evidence all criteria in your application.

Please note that some criteria will only be considered at interview stage.

How to apply

We prefer to receive applications online.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement which provides information on the collation, storing and use of data.

What you are required to

  1. A CV;
  2. A covering letter which details your experience, strengths and potential in the requirements as set out above;

Please ensure that you submit all documentation listed above or your application cannot proceed to the next stage.


For further information please contact: Caron Gregory email:

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September 2022
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