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Administrative – UK Jobs

University Timetabling Officer (9 months Fixed Term)

Administrative - UK Jobs

Academic Registry, within Liverpool John Moores University, are seeking applications for the position of University Timetabling Officer to work within the Central Timetabling Team.
The University Timetabling Officer will support the planning and scheduling of the University Timetable and will support the Central Team in the year-round production of the timetable along with personalised student timetables.
The role will require liaison with University Colleagues and extensive use of the timetabling software (Syllabus Plus) working closely with Schools and Faculties in order to produce timetables to deadlines, and in line with teaching and programme requirements.
You are expected to make an immediate impact and be familiar with timetabling – use and knowledge of Syllabus Plus would be a distinct advantage.
This exciting opportunity is part of a developing team and ambitious programme of change within the University and its approach to Timetabling.
We are looking for an enthusiastic individual, who is well organised, receptive to change and with a keen attention to detail. Working to deadlines and services standards will be of considerable advantage as will experience of academic timetabling and working within an academic administrative environment.
Secondments will be considered but you should seek approval from your current line manager before applying for this post.
LJMU values diversity and provides a supportive and inclusive environment where everyone can fulfil their potential
Closing Date: 28th August 2022.
LJMU is committed to achieving equality of opportunity.
For further information about this vacancy and to apply online please click Apply above.

Senior Academic Quality Officer (Audit & Risk)

Administrative - UK Jobs

Location: Manchester or London (Home and Office Based) 
Leading and supporting in a stellar approach to Academic Quality 
As a key member of the University’s Academic Quality team, you will provide intelligence on the implementation of its academic quality and governance mechanisms. With a host of responsibilities, take charge of academic administration within the team and help deliver first class support and guidance to stakeholders. You will undertake a significant role in leading on academic audit and activities linked to the management of academic risk within the institution, in addition to undertaking specific project work relating to academic quality, standards, and regulation as directed by the Head of Academic Quality. 
What you’ll be doing 
Leading in the preparation, conduct and execution of internal and external audits of academic provision and standards, including the preparations for any internal or external regulatory reviews.
Maintaining an academic risk register and assist the Senior Leadership Team in providing assurance to the Board on the management of risk.
Preparing data-driven, risk focused reports demonstrating the impact of the University’s practice in relation to academic quality, and prepare risk focused papers on proposed developments and initiatives
Ensuring that academic audit reports draw evidence-based conclusions and make appropriate recommendations on University’s policies and regulatory framework.
Monitoring progress towards meeting recommendations in academic audit reports.
Leading with the Head of Academic Quality on the drafting of regulations, procedures, protocols, and guidance.
Managing a team of Academic Quality Officers under the direction of the Head of Academic Quality. 
Choose a better work-life balance
With hybrid working available, you’ll be able to split your time between one of our centres and wherever you choose to call home. Either way, you’ll benefit from a vibrant workplace and a culture that believes in looking after others, while being part of a diverse workforce where difference is celebrated.  In addition, you’ll work alongside other like-minded professionals who champion progress, while having opportunities to develop in an environment where creativity and innovation is rewarded.  On top of a competitive salary, we provide a generous annual leave entitlement of 25 days, and there’s a rewards package that includes retail discounts, Group Personal Pension Plan, dedicated healthcare, and dental plans that offer additional assurance to look after you and your family. Brilliantly, you can also study any of BPP’s courses for free – be it a professional qualification or full degree. 
What we’re looking for 
A good first degree, or equivalent qualification.
Significant experience working in an academic or administrative environment related to quality assurance and/or enhancement in higher education either for a higher education institution, or a professional or statutory body.
Experience of supporting processes surrounding the assurance of quality and standards in programme design, development, approval, and monitoring.
Strong oral and written skills with experience of providing advice to committees and senior officers
Strong interpersonal skills and the ability to confidently conduct meetings and interviews with staff and students.
Strong numeracy skill and familiarity with data management, collation and analysis is preferred.
Excellent organisational skills and the ability to effectively manage workload
Ability to work in a team and be adaptable to changing priorities and timescales 
Sound like the perfect fit? Apply today.
https://bpp-career.talent-soft.com/job/job-senior-academic-quality-officer-risk-audit-_1664.aspx

Workplace Manager (fixed term)

Administrative - UK Jobs

The Estates and Facilities Department at the University of Nottingham provides strategic and operational services support to the University infrastructure, buildings, and landholdings. We are a large and diverse department employing approximately 1200 people and provide a wide range of services across our U.K sites. 
We are looking for an experienced and professional Workplace Manager, to lead the management of our shared spaces on campus. This is a modern, customer focused facilities management role. 
The successful candidate will provide specialist advice to stakeholders ensuring a high-quality service is provided at all times. You will be responsible for day-to-day management of these new hubs, as well as helping shape the future development of these spaces and the evolution of supporting processes and will be a visible presence in the hubs across each campus and will own the operational supervision of the workspace. This will include ongoing analysis of utilisation and occupancy data to track working patterns, optimise the spaces and advise users accordingly.  
You will be responsible for planning how the University scales up to support shared spaces as they grow as a proportion of our workspace, including defining new roles and associated responsibilities and establishing new services, helping to develop new types of workspace based on user needs.  
The role will help develop policy, standards and performance and quality metrics relating to shared workspaces, in collaboration with Estates, DTS, HR, Health & Safety and EDI colleagues.  
You will work directly with Professional Services representatives, Campus Services and Digital & Technology Services staff to ensure the hubs spaces are kept at a high standard, ensuring excellent customer service and experience levels are provided by a matrixed team of University resources from all the above teams.  
Candidates should be qualified to Degree level education or professional level equivalent qualification and have some experience within a similar role or have substantial work experience within a relevant role. 
Further information on the duties for the post and the experience and qualifications required can be found on the attached job role profile. 
The post is offered on a fixed term contract until 31 July 2025. Hours of work are full time, 36.25 hours per week. Job share arrangements may be considered. 
The University of Nottingham is committed to providing competitive employment packages whilst supporting the well-being of our staff to help them reach their full potential. We strive to provide a range of benefits and rewards, including leading fitness and health facilities, staff discounts and travel schemes. We also offer an excellent holiday allowance of 30 days per year, plus additional university closure days and bank holidays. 

Edinburgh Infectious Diseases Communications and Engagement Officer

Administrative - UK Jobs

Closing date 9 September 2022, 5pm. 
Fixed term, 24 months 
Part time, 17.5 hours per week 
We are looking for an enthusiastic communications professional to further develop and deliver the communications strategy for the Edinburgh Infectious Diseases network.
The Opportunity:
Edinburgh Infectious Diseases is a network of over 800 researchers across the University of Edinburgh and associated institutions in Edinburgh, whose research focuses on infectious disease – from basic and clinical sciences to social science and ethics.  We are now developing our activities to ensure that we effectively communicate with a wide range of audiences, both internal and external.  This role has three main components: (1) to use web and social media platforms to highlight research from the network; (2) to support EID members to develop and deliver activities for public engagement with research and (3) to assist other members of the EID administrative team in organisation of meetings and workshops.
Your skills and attributes for success:
Excellent communication skills with wide variety of audience, from senior academics to the general public
Writer with experience of researching and generating written communications materials for a range of platforms, including websites and social media e.g. twitter
Experience in website development and editing
Experience in developing and evaluating public engagement activities
Enthusiasm!

Project Coordinator

Administrative - UK Jobs

Additional Information: This is a 12 month fixed term contract
NTU is a great place to work. We take care of our colleagues with flexible and competitive packages, and the opportunities for genuine professional progress. We respect and value all our staff, because we know that it takes a strong and diverse workforce to maintain the kind of success we’ve achieved.
Our award-winning research is celebrated around the world, and we’re proud of our strategic partnerships. It’s all down to the ability of our people to shape, create and innovate, in whatever capacity they work with us. Our continued success — underpinned by the number of prestigious national awards we’ve won — has hinged on two commitments: creating excellent global collaborations, and harnessing the talents of all our people.
NTU is a university at the peak of its powers, but we know we can still go even further. Join us in our mission to become ‘the university of the future’ — seize the challenge and adventure of working with an organisation where progress never stops. This is your career, reimagined.
The Project Coordinator is a new role within the School of Science and Technology Research Team. The successful candidate will work closely with the Project Officers to support new and ongoing projects. They will be responsible for supporting the discovery, design, implementation, and test phase of each project and ensuring project deadlines meet agreed service level agreements.
The ideal person for this role will have strong analytical skills, an eye for detail, create visual insights via PowerPoint, and work to a high level of accuracy under tight deadlines. They will be competent in using Microsoft Office applications and project tools. They will be able to build excellent working relationships with a wide range of stakeholders. It would be advantageous, but not essential, to have already worked in a University Research background.
This role is funded for 1 year.
Interview Date: Interviews will take place in September 2022.
If you have queries about this role please contact, Sarah Buckley, Project Officer, via [email protected] / 01158486671 or Raj Crossley, Project officer, via [email protected]
NTU prides itself on being an inclusive employer. We value and celebrate equality in opportunities, and we welcome applications from people who reflect the diversity of our communities.
We’re proud of how far we’ve come. With a shared vision, we are a community of more than 4,000 colleagues, all committed to our goal of becoming ‘the university of the future’. Do you have the passion to help us to go even further? www.ntu.ac.uk
This role does not meet the minimum requirements set by UK Visas & Immigration to enable sponsorship of migrant workers. Therefore, we cannot progress applications from candidates who require sponsorship to work in the UK. Please ensure that you have the appropriate right to work in the UK for this role and consult the Home Office website for further information.
Please note that this role is covered by the Rehabilitation of Offenders Act (1974) and successful applicants will be asked to declare any unspent criminal convictions. 

Mentoring Officer

Administrative - UK Jobs

Location:  Greenwich Campus

Closing Date: Wednesday 31 August 2022
Interview Date: To be confirmed
Reference:  3225-E
As part of the new Strategic plan, the University of Greenwich intends to elevate its employability support for students, alumni, and employers, as well as growing and enhancing its apprenticeship provision. The university already has a long-held commitment to employment focussed degrees, and this department will play an essential part in ensuring the university is a sector leader in its relationships with employers and partners and is recognised as providing students with outstanding employability support. 
This role will support the promotion of mentoring activities to students – selecting students, matching them with mentors, running events and reporting on the scheme and innovating to keep the programme cutting edge.
For more information, please review the full job description, candidate specification and details of how to apply, by clicking below.
For an informal conversation regarding the post, please contact Jessica Swan Head of Employer Engagement: [email protected]
Should you have any queries please contact the HR Recruitment Team on: [email protected]
The university welcomes people from diverse and underrepresented communities who can help the university to achieve its mission.
We do this through taking positive action such as encouraging applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people. As part of our commitment to Equality, Diversity and Inclusion, Time to Change Employer Pledge/Mentally Healthy Universities, we are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.
We encourage applicants to disclose experience of mental health problems so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Any information disclosed will be kept confidential and separate from the job application form.
We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Mentoring Officer

Administrative - UK Jobs

Location:  Greenwich Campus

Closing Date: Wednesday 31 August 2022
Interview Date: To be confirmed
Reference:  3225-E
As part of the new Strategic plan, the University of Greenwich intends to elevate its employability support for students, alumni, and employers, as well as growing and enhancing its apprenticeship provision. The university already has a long-held commitment to employment focussed degrees, and this department will play an essential part in ensuring the university is a sector leader in its relationships with employers and partners and is recognised as providing students with outstanding employability support. 
This role will support the promotion of mentoring activities to students – selecting students, matching them with mentors, running events and reporting on the scheme and innovating to keep the programme cutting edge.
For more information, please review the full job description, candidate specification and details of how to apply, by clicking below.
For an informal conversation regarding the post, please contact Jessica Swan Head of Employer Engagement: [email protected]
Should you have any queries please contact the HR Recruitment Team on: [email protected]
The university welcomes people from diverse and underrepresented communities who can help the university to achieve its mission.
We do this through taking positive action such as encouraging applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people. As part of our commitment to Equality, Diversity and Inclusion, Time to Change Employer Pledge/Mentally Healthy Universities, we are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.
We encourage applicants to disclose experience of mental health problems so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Any information disclosed will be kept confidential and separate from the job application form.
We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Student Services Administrator

Administrative - UK Jobs

0.5 FTE, 18.5 hours per week
An exciting opportunity has arisen to join our team as the Student Services Administrator. 
The successful candidate be will be highly customer focused, possess excellent interpersonal and communication skills, excellent organisational and IT abilities, and possess demonstrable previous experience of understanding welfare issues that relate to students.
The role is a key access point for students and wider stakeholders to connect with the Student Services Department, as such you will have excellent interpersonal and empathy skills with the ability to balance being personable whilst maintaining a professional approach.  The role also provides PA support to the University’s Student Registrar, and as such the role holder will require the ability to manage a varied workload, set up and officer meetings, be involved in on-going projects, and to manage conflicting demands and act with limited supervision.
You will be able to work well in a team, undertaking administrative duties for a range of colleagues and teams across the Student Services Department, notably within the University Sport Service and the Chaplaincy Team.
We are hoping for the successful applicant to start October 2022. Informal enquiries prior to application may be made to:
Stewart Dove, Student Registrar: [email protected] or
Anna Hay, Head of Student Wellbeing: [email protected] 
Closing Date: Thursday 1st September 2022
Interview Date: Friday 16th September 2022
This is a University of Gloucestershire Professional Services (UoGPSL) position. UoGPSL is a wholly owned subsidiary of the University of Gloucestershire.  Further information about UoGPSL can be found by following this link 
Successful applicants with current, continuous membership of the Local Government Pension Scheme (LGPS) or the Universities Superannuation Scheme (USS) will be eligible to continue membership of the scheme and will be employed by the University of Gloucestershire.
The University is committed to building a diverse and inclusive staff community and welcomes applications from currently under-represented sections of our workforce. We are proud to be a Disability Confident Leader, guaranteeing an interview to everyone who meets the definition of disability set out in the Equality Act 2010 and the essential criteria contained within the person specification.

Student Services Administrator

Administrative - UK Jobs

0.5 FTE, 18.5 hours per week
An exciting opportunity has arisen to join our team as the Student Services Administrator. 
The successful candidate be will be highly customer focused, possess excellent interpersonal and communication skills, excellent organisational and IT abilities, and possess demonstrable previous experience of understanding welfare issues that relate to students.
The role is a key access point for students and wider stakeholders to connect with the Student Services Department, as such you will have excellent interpersonal and empathy skills with the ability to balance being personable whilst maintaining a professional approach.  The role also provides PA support to the University’s Student Registrar, and as such the role holder will require the ability to manage a varied workload, set up and officer meetings, be involved in on-going projects, and to manage conflicting demands and act with limited supervision.
You will be able to work well in a team, undertaking administrative duties for a range of colleagues and teams across the Student Services Department, notably within the University Sport Service and the Chaplaincy Team.
We are hoping for the successful applicant to start October 2022. Informal enquiries prior to application may be made to:
Stewart Dove, Student Registrar: [email protected] or
Anna Hay, Head of Student Wellbeing: [email protected] 
Closing Date: Thursday 1st September 2022
Interview Date: Friday 16th September 2022
This is a University of Gloucestershire Professional Services (UoGPSL) position. UoGPSL is a wholly owned subsidiary of the University of Gloucestershire.  Further information about UoGPSL can be found by following this link 
Successful applicants with current, continuous membership of the Local Government Pension Scheme (LGPS) or the Universities Superannuation Scheme (USS) will be eligible to continue membership of the scheme and will be employed by the University of Gloucestershire.
The University is committed to building a diverse and inclusive staff community and welcomes applications from currently under-represented sections of our workforce. We are proud to be a Disability Confident Leader, guaranteeing an interview to everyone who meets the definition of disability set out in the Equality Act 2010 and the essential criteria contained within the person specification.

Student Registry Administrator

Administrative - UK Jobs

Due to internal staff development and progression, the Student Registry are looking for two conscientious team players, who will contribute to the continuing success of the Student Registry team.
The Student Registry provides administrative services to students at every stage of the student journey (from Matriculation through to Congregation), as well as to staff and third parties.
The work can be exceptionally varied and key responsibilities include:accurately maintaining current student and archive records
assisting Colleges in updating and maintaining student data according to University policy
supporting departments and degree committees in interpreting student record information
supporting colleagues in data quality checks for statutory reporting
supporting the process of examinations, from enrolment to assessment and exam supervision
ensuring records are updated accurately and timely for students requiring a Change In Student Status
processing Postgraduate submissions, advising students and updating their record of Degree Committee Decisions
being involved in necessary reporting tasks
monitoring shared email boxes
Given the variety of the role requirements, we invite applications from individuals who:
are highly organised
have an exceptional eye for detail
appreciate the importance of being accurate
are willing to take on new challenges and responsibilities
are highly flexible in approach and able to work under pressure with a wide and complex workload
possess good interpersonal and communication skills with the ability to work collaboratively with a wide range of people at all levels within the University
is a self-starter- who is motivated to grow and develop within a supportive team
are considering starting or returning to a career in Administration, as full training will be given
are returning to the work place having taken a career break
ideally educated to A level standard or equivalent (although not essential) and have at least GCSE level (or equivalent) English Language and Mathematics
In return we would offer you:
a clear training plan, with supportive training being delivered by colleagues within the team
regular check in’s (weekly) with your Line Manager and an annual review allowing for development of a Personal and Professional development plan to encourage future promotion within the team
quarterly reviews of your Personal and Professional development plan to keep you on track
the opportunity to network with departments within the Student Service Centre, and across the wider University
IT equipment to allow for hybrid working when possible, taking into consideration the department needs
access to various University training courses, as well as LinkedIn Learning, with an emphasis on person development
a supportive, inclusive and engaging working environment
Although these roles are based within the Student Registry team, the post holders may be asked to support the wider Student Operations teams on occasions.
Further information is available via the link below. 
If you have any technical difficulties submitting your online application, please contact the recruitment team (email [email protected]).
Please quote reference AB32664 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Student Registry Administrator

Administrative - UK Jobs

Due to internal staff development and progression, the Student Registry are looking for two conscientious team players, who will contribute to the continuing success of the Student Registry team.
The Student Registry provides administrative services to students at every stage of the student journey (from Matriculation through to Congregation), as well as to staff and third parties.
The work can be exceptionally varied and key responsibilities include:accurately maintaining current student and archive records
assisting Colleges in updating and maintaining student data according to University policy
supporting departments and degree committees in interpreting student record information
supporting colleagues in data quality checks for statutory reporting
supporting the process of examinations, from enrolment to assessment and exam supervision
ensuring records are updated accurately and timely for students requiring a Change In Student Status
processing Postgraduate submissions, advising students and updating their record of Degree Committee Decisions
being involved in necessary reporting tasks
monitoring shared email boxes
Given the variety of the role requirements, we invite applications from individuals who:
are highly organised
have an exceptional eye for detail
appreciate the importance of being accurate
are willing to take on new challenges and responsibilities
are highly flexible in approach and able to work under pressure with a wide and complex workload
possess good interpersonal and communication skills with the ability to work collaboratively with a wide range of people at all levels within the University
is a self-starter- who is motivated to grow and develop within a supportive team
are considering starting or returning to a career in Administration, as full training will be given
are returning to the work place having taken a career break
ideally educated to A level standard or equivalent (although not essential) and have at least GCSE level (or equivalent) English Language and Mathematics
In return we would offer you:
a clear training plan, with supportive training being delivered by colleagues within the team
regular check in’s (weekly) with your Line Manager and an annual review allowing for development of a Personal and Professional development plan to encourage future promotion within the team
quarterly reviews of your Personal and Professional development plan to keep you on track
the opportunity to network with departments within the Student Service Centre, and across the wider University
IT equipment to allow for hybrid working when possible, taking into consideration the department needs
access to various University training courses, as well as LinkedIn Learning, with an emphasis on person development
a supportive, inclusive and engaging working environment
Although these roles are based within the Student Registry team, the post holders may be asked to support the wider Student Operations teams on occasions.
Further information is available via the link below. 
If you have any technical difficulties submitting your online application, please contact the recruitment team (email [email protected]).
Please quote reference AB32664 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Counselling Services Administrator

Administrative - UK Jobs

0.5 FTE, 18.5 hours per week
We are looking to recruit an administrator to join an established counselling team working with students with complex and wide-ranging issues.
You will play a fundamental part of the team, being physically present to welcome students who are seeing a counsellor in person, providing professional, high quality, customer-focused service, and acting as a point of contact for students seeking support from the team.
You will have excellent interpersonal and empathy skills with the ability to balance being personable whilst maintaining a professional approach.  With good organisational skills and an ability to manage a varied workload, you will be able to manage conflicting demands and act with limited supervision.
You will be able to work well in a team, undertaking administrative duties for the Counsellors, but also liaising with Student Services colleagues and wider
We are hoping for the successful applicant to start October 2022. Informal enquiries prior to application may be made to:
Fiona Mc Donald, Counselling Service Manager Lead: [email protected] orAnna Hay, Head of Student Wellbeing: [email protected]
Closing Date: Thursday 1st September 2022
Interview Date: Friday 16th September 2022
This is a University of Gloucestershire Professional Services (UoGPSL) position. UoGPSL is a wholly owned subsidiary of the University of Gloucestershire.  Further information about UoGPSL can be found by following this link
Successful applicants with current, continuous membership of the Local Government Pension Scheme (LGPS) or the Universities Superannuation Scheme (USS) will be eligible to continue membership of the scheme and will be employed by the University of Gloucestershire.
The University is committed to building a diverse and inclusive staff community and welcomes applications from currently under-represented sections of our workforce. We are proud to be a Disability Confident Leader, guaranteeing an interview to everyone who meets the definition of disability set out in the Equality Act 2010 and the essential criteria contained within the person specification.
 

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