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This is an exciting opportunity for a flexible, hardworking, team player to join the Events Team as an Event Administrator.  We are seeking to recruit an enthusiastic and proactive Administrator to assist in supporting all aspects of event administration, from handling venue enquiries and bookings through to pre and post event delivery.

The role will encompass a wide range of both internal and external University event activities operating both face-to-face and online, which will require clear communication, both written and verbal, excellent organisational skills, accuracy and attention to detail.

You must have demonstrable events administrative experience including enquiry handling and processing.  You must be able to work under pressure whilst successfully administering and delivering a variety of events and conferences on time and on budget.  The ability to prioritise and organise your own workload on a day-to-day basis and problem solve diplomatically whilst delivering excellent customer service are also essential.  You should also possess, or demonstrate an aptitude to develop, technical skills important to the organisation of online events.

Key Accountabilities: 

  • liaising with clients to ascertain their precise event requirements
  • managing budgets
  • coordinating all aspects of event management which include venues and facilities management, room layouts, conference packs and entertainment programmes
  • liaising with marketing and PR colleagues to promote the event
  • liaising with clients and designers to create event materials
  • delegate management
  • post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
  • The nature of the role means that there will be a requirement for working unsociable hours and weekends

University of Plymouth is committed to an inclusive culture and respecting diversity, and welcomes applications from all sections of the community.

For an informal discussion please contact Alison Goodwin email:  [email protected] or Louise Hagan [email protected]

This is a full-time position working 37 hours per week on a permanent basis.

Closing Date:         12 Midnight, Sunday 24th July 2022

Interviews are expected to take place on 3rd and/or 4th August 2022 and you will be notified if you have been shortlisted or not.

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth.  Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

The University of Plymouth is a diverse, welcoming community where everyone makes a difference and is encouraged to bring their whole selves to work. To find out more about our inclusive community, initiatives such as Athena Swan and the Race Equality Charter and our range of benefits / support mechanisms such as flexible working, staff networks and enhanced maternity, paternity and adoption leave please visit our Equality, Diversity and Inclusion webpages

We particularly welcome applicants from under-represented groups at the University of Plymouth, such as BAME/BIPOC and LGBT+.

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