Academic Advisor III

Posting Number: S06556P

Department: Division of Student Success

Location: Arlington

Work Schedule: Monday – Friday; 8:00am-5:00pm Ability to travel to different campus locations. May include remote and virtual academic advising work outside an office.

Pay Basis: Monthly

Job Summary

The Academic Advisor III will provide direct academic advising to individuals or groups of advisees to enhance the academic experience, student retention and completion. Assists with the administration and coordination of one or more essential academic advising program(s) or initiative(s). Assists with the training and onboarding of new academic advisors and may provide supervision of a small team of advisors and support staff.

Essential Duties and Responsibilities

• Conduct academic advising for current and prospective students utilizing multiple modalities such as in-person, virtual, phone, and email.
• Provide guidance on academic topics such as degree requirements, relevant course selection, and provide students with assistance in setting and achieving educational and career goals.
• Help students make informed academic decisions teaching them how to track their own academic progress, locate and interpret appropriate policies, and to utilize the tools and resources available.
• Monitor the academic progress of a student caseload.
• This includes proactive outreach to provide students with just-in-time assistance.
• Conduct verification of degree progress, removal of holds, and approval of various forms to ensure timely student progression, etc.
• Analyze and interpret student data, transcripts, and placement results.
• Enter advising notes into MavInspire following best practices for documenting student appointments/contacts.
• Provides daily oversight and implementation of advising best-practices, communication of program requirements, the creation of reports, and ongoing program improvement and assessment.
• Prepare reports and participate in data-driven analyses and decision-making processes.
• Assist with departmental goals of using data informed practice to increase student success outcomes.
• Collect and interpret data, create reports, and offer innovative suggestions for improvement.
• Prepare reports and participate in data-informed analyses and decision-making processes with Academic Program and Completion leadership. Utilize tools such as SAS and Civitas.
• Provide supervision to a small team of academic advisors, is accountable for performance of team, and assists with staff onboarding and training.
• Speaks to various constituencies representing University Studies and academic advising community (e.g., students, advisors, parents, faculty, administrators, etc.) regarding the advising process, orientation, and other activities. Represent University Studies.
• Maintain a clear understanding of all applicable federal, state, and University policies and procedures.
• Keep abreast of relevant academic programs and support services such as counseling and tutoring within a College and University and provide appropriate referrals to students.
• Participate in meetings, professional conferences, and individual professional development.
• Performs other duties as assigned.

Minimum Qualifications

• Master’s degree with four (4) years of experience working with college students in an academic advising capacity or equivalent experience.

Preferred Qualifications

• Four (4) years of progressive academic advising experience at a public R1 University.
• Leadership and/or supervisory experience at an institution of higher education.
• Experience implementing, monitoring, and assessing student development programs/projects.

Knowledge, Skills and Abilities

• High impact academic advising practices; CAS standards; University academic advising practices; Federal, state, and local policies and procedures governing academic advising functions; probation, dismissal, and reinstatement procedures; college/school major and degree requirement; and resources provided by academic advising associations such as NACADA and TEXAAN. A working knowledge and ability to utilize the University Catalog is essential.
• Student advocacy; written and verbal interpersonal communication; organizing information and projects; problem solving; adhering to deadlines; taking initiative; resource management; student recruitment and outreach; and navigating student information systems.
• Lead others; work professionally, collaboratively, and independently; build strong relationships with internal and external constituents; work with sensitive information and to maintain the highest level of confidentiality; run reports and assess efforts; track and monitor student progress and help implement appropriate student interventions; use a full array of organizational resources appropriately; apply student recruitment/outreach/retention skills; prioritize work with a high degree of initiative; manage multiple projects, assignments, and responsibilities; and proficiently use Microsoft Office Programs such as Word, Excel, PowerPoint, Teams, SharePoint.

Other Requirements

• Demonstrated willingness and/or experience working collaboratively with students and/or co-workers from a wide range of abilities, backgrounds, and experiences.

Workplace and Eligibility Conditions

• Standard office setting.
• Repetitive use of keyboard.

Benefits Eligible: Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Number of Vacancies: 1

Minimum Number of References Required: 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.