Academic Affairs Project CoordinatorClosing Date:
Job Duties:
This position performs academic support tasks of a highly complex and confidential nature with accuracy. This position requires a high level of proficiency in Word, Excel, and database programs. This position also requires excellent written, verbal, and interpersonal skills; above-average time-management skills and multi-tasking skills; and proven ability to work independently and collaboratively to complete complex assignments quickly and with a high level of accuracy, confidentiality, and professionalism. This position takes an active role in developing processes and systems for the operation of the Office of Academic Affairs.
ESSENTIAL FUNCTIONS:
- Develop and maintain coding for faculty instructional, non-instructional and workload assignment records in Banner; prepare faculty workload reports each semester; use the faculty workload information to assist assistant college deans with faculty overload determination; prepare overload employment agreements
- Process Directed Studies, including the posting of instructor assignments in Banner
- Monitor academic policies and ensure compliance related to faculty workload assignments; assist with development of academic policies as needed
- Prepare, distribute, and collect part-time faculty employment agreements and provide the list to payroll; maintain appropriate files
- Work in conjunction with Assistant College Deans, the Dean of Colleges, The Provost, and Human Resource Office in preparation of full-time faculty summer contracts
- Collect, process and maintain documentation for academic credential files for full-time and part-time faculty
- Serve as clerical support for Strategic Planning Meetings
- Log and process all curriculum adjustment/waiver forms
- Assist with monitoring associated ACHE deadlines and procedures:
- Attend and assist with coordinating commencement and honors, and awards ceremonies
- Maintain faculty records pertaining to promotion, tenure and mid-tenure review as confirmed by college deans; provide timeline and dates to deans as necessary; prepare and send notifications to eligible faculty members in April
- Process all curriculum adjustment forms
- Assist with coordinating commencement, honors, and awards ceremonies
- Review each semester schedule for coding consistency
- Monitor the program review process and maintain the program review cycle
- Monitor and assist with projects in the Academic Affairs Office
- Serve as clerical support for Strategic Planning Meetings
- Serve as clerical support for the SACSCOC Accreditation process
- Serve as clerical support for Athens Academy
- Assist with monitoring associated ACHE deadlines and procedures
- Maintain security of confidential information, files, and documents
- Demonstrate flexibility and adaptability to changing work scope and tasks based on need
- Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.
- Maintain “open door” to internal and external customers.
- Identify opportunities for improvements to work practices and offer viable solutions for implementation
- Proactively engage in problem-solving related to tasks in this position with internal and external people
- Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
- Complete other tasks as assigned
Required Qualifications:
QUALIFICATIONS REQUIRED:
- Bachelors Degree
- Knowledge and understanding of databases and database functions, including the retrieval of data to develop reports
OTHER QUALIFICATIONS PREFERRED:
- Minimum of three years of experience in higher education
- Experience with the Banner Student system and coding for faculty and schedule records
- Knowledge and understanding of the policies for ACHE and Athens State University; familiarity with accreditation issues
WORKING CONDITIONS:
- Must be able to remain in a stationary position such as standing and/or sitting for up to 75% of the time
- Occasionally tasked with duties that require low postures such as crouching, kneeling, and/or stooping
- Must be able to occasionally adjust or move objects up to 20 pounds in all directions.
- Job frequently requires communication with others to exchange information
- Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.
- Frequently uses near vision for use of computers and reading small print
Salary Schedule:
Salary Band: P210
To view salary schedules visit: https://www.athens.edu/human-resources/salary-schedule-tables/
Salary will be Commensurate with experience and qualifications.
Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies qualifications for the position.
Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)
Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.
To be considered for this position please visit our web site and apply on line at the following link: https://jobs.athens.edu/postings/search
About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Societys “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.
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