Admin Assistant 3 (req34611)

Requisition ID: req34611

Working Title: Admin Assistant 3

Position Grade: 08

Position Summary

The School of Medicine’s Dean’s Office has an exciting opportunity for an innovative, detail oriented Administrative Assistant 3 to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.

This individual will provide high-level administrative support to the Deans Office.

Duties include:

• Managing complex calendars,
• Arranging travel plans and processing travel reimbursements
• Triaging telephone communication,
• Greeting and directing visitors,
• Resolving administrative problems and inquiries,
• Maintaining data lists,
• Preparing reports,
• Creating/maintaining Smartsheets,
• Assisting with ongoing projects,
• Serving as a point of administrative contact and liaison with SOM departments,
• Providing backup for the Administrative Officer.

This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Demonstrated proficiency with Microsoft Office Suite, Chrome River, and Smartsheet.
• Demonstrated experience supporting senior leadership or administrators.
• Excellent written and verbal communication abilities.

Campus: Health Sciences Center (HSC) – Albuquerque, NM

Department: School of Medicine Administration (043C)

Employment Type: Staff

Staff Type: Regular – Full-Time

Status: Non-Exempt

Pay: Hourly: $18.09 – $23.27

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 10/6/2025

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please attach an updated resume and cover letter. In your cover letter, please be sure to address how your skills fit with our preferred qualifications for this position. A completed application is required for consideration.