Admin Assistant 3 (req34624)

Requisition ID: req34624

Working Title: Admin Assistant 3

Position Grade: 08

Position Summary

UNM Food is seeking an enthusiastic and organized Administrative Assistant 3 to become part of our team! As the central administrative body for the university’s foodservice contract, we are committed to providing outstanding service to both the campus and the community, ensuring that 16 dining locations, catered events, meal plans, and retail experiences are exceptional for Lobos on campus.

In this vital role, reporting directly to the Sr. Business Manager, we are looking for a customer service-oriented individual who thrives in a fast-paced environment and is comfortable with a wide range of administrative tasks.

Key Responsibilities:

• Assist the director and business managers with scheduling and organizing meetings.
• Support financial reconciliation processes to ensure accuracy in budgeting and reporting.
• Manage timekeeping functions and assist in payroll processes.
• Oversee purchasing activities and help with procurement of supplies and services.
• Serve as a central point of contact for department communications, meeting coordination, and arranging travel.
• Maintain organized records, databases, and inventories ensuring compliance with university protocols and procedures.
• Provide administrative support for logistics related to events and activities.
• Assist in tracking deadlines related to financial and administrative processes.
• Contribute to outreach and marketing efforts, including newsletter and website updates.
• Coordinate and support the full hiring process, including developing internal job descriptions, preparing hiring requisitions, selecting interview committees, scheduling and coordinating interviews, conducting outreach and communication with applicants, and assisting with reference submissions and onboarding materials.
• Support the onboarding and training of new administrative staff or student workers as necessary.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience in an administrative support role.
• Exceptional customer service skills with a friendly and professional demeanor.
• Strong organizational skills and the ability to manage multiple tasks under tight deadlines.

Campus: Main – Albuquerque, NM

Department: Food Services (074B)

Employment Type: Staff

Staff Type: Regular – Full-Time

Status: Non-Exempt

Pay: Hourly: $18.09 – $23.27

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 9/30/2025

Eligible for Remote Work
No

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please include your resume/UNMJobs application, cover letter, and three professional references with your application.