Administrative Assistant 1

Company Description:

Join a Mission That Matters at Alfred State College

Are you ready to join our winning team? At top-ranked and growing Alfred State College, we transform lives by equipping students with the skills they need to succeed, providing upward mobility, and making higher education accessible to all. Known for affordability, exceptional academic support, and career-ready graduates, Alfred State is a place where your work truly makes a difference.

Under the visionary leadership of President Steven Mauro, who joined the Pioneer family in 2022, Alfred State is committed to excellence through our dynamic Strategic Plan that cultivates our caring community, strengthens academic excellence, and attracts new Pioneers like you. With growing enrollment and a proven 98% employment and continuing education rate for graduates, this is your opportunity to join a thriving and forward-thinking institution while advancing your career.

Teaching excellence is at the heart of Alfred State, creating a uniquely rewarding experience for educators to focus on student success. As a SUNY College of Technology, we offer a wide range of associate and bachelor’s degrees building skills that are in demand with employers. Our focus on project-based learning and community engagement empowers students to develop real-world experience while offering a collaborative environment for our exceptional faculty and staff and is supported by extensive resources including more than 200 hands-on labs.

At Alfred State College, we elevate graduates into respected Pioneer PROS. Our team supports students in launching rewarding careers while fulfilling our own personal and professional goals. We provide:

• Competitive compensation and comprehensive healthcare benefits.
• Opportunities for career advancement and professional development.
• A welcoming, collaborative campus community dedicated to innovation and student success.

Live and Work in the Heart of the Ultimate College Town

Nestled in Alfred, NY, our campus is part of the Western New York Wilds, a region known for its breathtaking natural beauty, outdoor adventure opportunities, and tight-knit community spirit. With nearby lakes, wetlands, farms, and state parks, Alfred offers peaceful surroundings and a chance to connect with nature. Alfred isn’t just a college town-it’s been named the Ultimate College Town by Washington Post reporter Andrew Van Dam, who described Alfred as “the collegiest” in the nation since students comprise such a large portion of the community. Van Dam notes, “If you go left at the town’s only stoplight, you’re on one campus. Turn right, you’re on the other. Now that’s a college town.”

In addition to a lively, academic atmosphere, Alfred offers:

• Creative and cultural experiences: Galleries, studios, artists, makers, performances, and artistic expression abound.
• Affordable living: A lower cost of living compared to larger cities makes Alfred an ideal place to call home and know your neighbors.
• A welcoming community: Friendly locals and a strong sense of belonging resonate as the entire community is focused on education.
• Exceptional K-12 schools: Nearby Alfred-Almond High School consistently earns top rankings in the state and region.

Picture Yourself Here

Located in a picturesque valley in New York’s Southern Tier, Alfred is just 1-2 hours from the vibrant metropolitan areas of Rochester and Buffalo, as well as the Finger Lakes region, known for its festivals, scenic landscapes, and cultural attractions.

Whether you’re looking for a fulfilling career, a supportive community, or the perfect blend of professional opportunity and natural beauty, Alfred State College is more than a workplace, it’s a place to thrive.

Start your journey with us and discover the difference you can make at Alfred State College.

Job Description:

The Mathematics and Physics department is seeking an experienced Administrative Assistant to join our team. This position is vital in assisting both the Mathematics and Physics department.

Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. These positions are found in virtually all State agencies.

ILLUSTRATIVE DUTIES:

• Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
• Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters.
• Sets up and manages paper and electronic filing systems.
• Uses various information technology applications such as email, database, and word processing.
• Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
• Creates, maintains, and enters information into databases.
• Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
• Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff.
• Completes forms in accordance with agency procedures.
• Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
• Locates and attaches appropriate files to incoming correspondence requiring replies.
• Composes, types, and distributes meeting notes, correspondence, and reports.
• Provides services to customers, such as order placement or account information.
• Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
• Searches for information using such sources as the internet.
• Manages projects or contributes to committee or team work.
• Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
• Orders and distributes supplies.
• Creates conference or event materials such as flyers or invitations.
• Establishes work procedures or schedules and keeps track of the daily work of clerical staff.
• May supervise other clerical staff and provide training and orientation to new staff.
• May take dictation in shorthand or by machine and transcribe information.

To see all of the classification information about this position, click here

Requirements:

MINIMUM QUALIFICATIONS

ADMINISTRATIVE ASSISTANT 1

Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship*.

Non-competitive: High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

* Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

Preferred Qualifications:

Experience with student systems management like SLATE, BANNER, GUI

Additional Information:

The hiring rate for this position is $47,695

Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.

Benefits options include:

Health Insurance:

• Cost effective health insurance premiums with 73% to 88% covered by the employer.
• PPO or HMO option for personalized healthcare solutions.
• Exceptional fertility benefits available.
• Accumulated sick leave can cover a health insurance premium in retirement.

Dental and Vision:

• No cost dental and vision benefits for employees and eligible dependents.

Educational Support:

• Tuition benefits to invest in your continuous learning and professional development.

Paid Time Off:

• New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.
• Up to 13 paid holidays annually
• Paid parental leave

Retirement Plans:

• Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
• Additional pre- and post- tax voluntary retirement savings options are available.

Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.

Non-Discrimination Notice

Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:

Angela Koskoff

Chief Diversity Officer

Alfred State College

10 Upper College Drive

Alfred, NY 14802

[email protected]

Phone 607-587-4025

If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college’s website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report

Application Instructions:

Returning applicants may login to their Alfred State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Alfred State College is committed to providing equal employment opportunities for individuals with disabilities. In support of this commitment, reasonable accommodations will be made to ensure that qualified applicants with disabilities or pregnancy-related conditions can participate fully in the application, interview, and selection process, and perform the essential functions of the position. Applicants are encouraged to request accommodations in a timely manner by contacting the Office of Human Resources at 607-587-4025 or emailing [email protected].