Administrative Assistant

Job Summary

The David Eccles School of Business is seeking an
experienced Administrative Assistant to support the daily operations of Graduate Business Programs. This position plays an important role in
ensuring the office runs smoothly by managing logistics, coordinating support across teams, and handling a variety of administrative
tasks.

We are looking for someone who has built a career in administrative support and enjoys working in this type of role. The ideal
candidate is organized, dependable, and proactive. This position requires an individual who takes initiative, communicates effectively, and
is dedicated to supporting the work of others. It is well-suited for a professional who is confident managing multiple responsibilities and
thrives in a busy, team-oriented environment.

This role is essential to the success of our programs and contributes meaningfully to
the day-to-day experience of faculty, staff, and students.

Responsibilities
Administrative Support and Office
Operations

• Serve as the main point of contact for the office by welcoming visitors, answering phones, and responding to
  inquiries
• Manage daily office tasks, including ordering supplies, processing mail, and keeping shared spaces organized and
  functional
• Work with university offices such as accounts payable, travel, and scheduling to process requests and complete tasks
  accurately and on time

Meeting, Event, and Logistics Coordination

• Coordinate logistics for meetings and
  events, including scheduling, preparing materials, and arranging catering and room setup
• Arrange travel for staff and student
  groups, ensuring that all details are accurate and within policy

Financial and Data Support

• Track
  financial transactions and process payments, reimbursements, and invoices
• Prepare reports related to program budgets, recruiting
  activity, and student success data
• Support team leaders with budget tracking and reconciliation by maintaining organized
  records

Program, Faculty, and Student Support

• Assist faculty, students, and staff with operational and
  administrative needs
• Help faculty with scheduling, printing, and organizing materials for courses
• Provide general support
  across programs as needed to help meet deadlines and keep tasks moving forward

Cross-Training and
Collaboration

• Learn key administrative functions across the department and provide backup support when needed
• Communicate clearly and consistently with internal and external partners to ensure smooth handoffs and timely responses

Note: This job description does not comprehensively list all the required duties, responsibilities, and
qualifications. Additional responsibilities may be assigned to support program needs.

Work Environment and Level of Frequency
typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be
required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing),
walking.
Seldom: Bending, reaching overhead, lifting up to 25 lb.

Minimum Qualifications
Associate degree in business or
equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial
experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic
bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the
essential functions of the job as outlined in the position description.

Preferences

• Professional experience in
  administrative support, ideally in a fast-paced or professional office setting
• A clear track record of working in administrative or
  operations roles with strong references
• Strong organizational skills and the ability to manage competing priorities and
  deadlines
• Clear and professional written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel,
  Outlook) and the ability to learn new systems and platforms
• Comfortable working independently and solving problems without needing
  close supervision
• Professional appearance and demeanor that fits with a business casual workplace
• Experience in improving
  or creating systems to keep processes efficient and organized is a plus

The University of Utah offers outstanding benefits designed
to support your health, wellness, and financial future. As a full-time employee, you’ll have access to:

• 14.2% employer
  retirement contribution (no employee match required)
• Health, dental, and vision insurance options with
  affordable premiums
• Generous paid time off, including vacation, sick leave, and paid holidays
• Professional development opportunities and access to university resources
• A supportive, mission-driven workplace
  located in the heart of Salt Lake City
• Learn more at hr.utah.edu/benefits

Special Instructions

Requisition Number: PRN43097B
Full Time or Part Time? Full Time
Work
Schedule Summary: Monday through Friday, on campus, five days per week.This position is designated as essential and requires consistent
in-person attendance.
Department: 00033 – Executive Education
Location: Campus
Pay Rate Range: $25 – $30 per
hour, depending on experience and qualifications
Close Date: 10/31/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/188990

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