Administrative Assistant 2

Functional Area: Administration

Department: Kavli
Inst for Astrophysics & Space Rsrch

School Area: Science

Pay Range Minimum:
$27.00

Pay Range Maximum: $32.90

Employment Type: Full-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule:

Pay Grade: 5

Posting Description

ADMINISTRATIVE ASSISTANT II, Kavli Institute for Astrophysics and Space Research (MKI), to provide complex and
diverse administrative support to members of the Laser Interferometer Gravitational-Wave Observatory (LIGO) group, including faculty and
their research groups, research and technical staff, postdoctoral scholars, graduate students, and visitors; act as the primary source of
information for the LIGO group about MIT policies and procedures, along with coordinating policies and procedures of Caltech and the LIGO
remote observatories in Washington and Louisiana as needed; coordinate domestic and international travel and lodging accommodations; process
purchases, shipments, and reimbursements; calendar management; schedule and coordinate meetings and events, manage event logistics such as
venue selection, room reservations, and catering; and assist in preparing classroom materials.

Job Requirements

REQUIRED: High school diploma or
its equivalent; a minimum of three years of experience in an administrative support or related position; excellent interpersonal,
communication, and organizational skills; ability to multitask, set priorities, and work efficiently despite interruptions in a fast-moving
and evolving research environment; and a proactive approach to identifying problems and finding solutions. PREFERRED: MIT
administrative experience and proficiency with SAP, MS Word, Excel, PowerPoint, FileMaker Pro, and Acrobat.

This position requires
in-person attendance 4 days per week, with one flexible day to work off-campus on a regular schedule. May need to accommodate some packages
using the outdoor Algo Phone system on weekends and holidays.

9/18/2025