Faculty / Non-Faculty / Administration: Non-Faculty
Pay
Band: 4
Level: 5
Department: Music
Job
Purpose
Administrative Assistant coordinates and oversees the Department of Music’s budgetary and logistical functions,
including managing state, Foundation, and agency funds. Ensures that administrative processes in the department adhere to college policy,
including procedures such as hiring processes, routine purchases, course scheduling, budgetary procedures. Assists in managing travel and
housing reservations for guest artists and faculty. Manage room scheduling in Astra for classes, scholarship auditions, rehearsals,
performances, etc. Works with Chair and the Office of the Dean to administer the disbursement of departmental awards and scholarships. Works
with the Chair and School of the Arts Director of Marketing and Communications to coordinate consistent communications with the public
including prospective students, parents, arts organizations, and the media.
Assists the Chair and Assistant Chair in building the
course schedule and managing student registration processes. Maintains departmental websites and social media accounts and assists in
creating promotional materials advertising concerts and other events.
Serves as the public-facing point of contact for students,
faculty, and community members in the Department Office. Maintains departmental office supplies and coordinates with the Director of
Operations to address facilities/maintenance requests.
Minimum Requirements
A bachelor’s degree and
administrative/professional work experience is required. Administrative experience in an arts organization and/or higher education are
strongly preferred. Candidates with an equivalent combination of experience and/or education are encouraged to
apply.
Required Knowledge, Skills and Abilities
Excellent organizational skills and verbal and written
communication skills are required.
Ability to exercise good judgment and discretion in applying and interpreting College and
departmental policies and procedures, and managing confidential student and faculty documents.
Knowledge of, or demonstrated ability
to learn, budget procedures, campus policies, relevant software (MS Office suite) and database systems (Banner, Cognos) is
required.
Additional Comments Regarding Position
Please submit a minimum of three (3) references.
Special Instructions to Applicants
Please complete the application to include all current and previous work
history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the
position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are
contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu.
Salary: *$40,007 –
$46,578
Closing Date: 10/03/2025
Benefits
- Insurance:
Health/Dental/Vision - Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term
Disability - Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee
Assistance Program (EAP) - Full Benefits Package – Click
Here
Open Until Filled: No
Posting Number: 2025126
EEO
Statement
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or
group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age,
disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal,
state, and local laws. For more information, please visit eop.cofc.edu.
Quicklink for
Posting: https://jobs.cofc.edu/postings/17148
Activity
1. Administrates multiple budget accounts,
totaling over 1.5 million dollars including music operations, pep band, orchestra, concert choir, gospel choir and research & development,
17 Foundation accounts, and six “32” accounts. Prepares contracts for guest musicians and instrument maintenance workers. Purchases office
supplies and equipment, maintains purchase card records, and prepares purchase orders.
Essential or Marginal:
Essential
Percent of Time: 25
Activity
2. Establishes, develops, manages, assesses
and revises office procedures for the front office. Maintains/updates files, records and mailing lists. Serves as central point of contact;
answers telephone and emails. Assists faculty members with the overall operation of the department.
Supervises and trains student
employees. Coordinates student hires, prepares work schedules, monitors performance, and approves timesheets.
Essential or
Marginal: Essential
Percent of Time: 15
Activity
3. Prepares, creates, and
analyzes spreadsheets and documents for annual reports, agendas/minutes of department meetings, faculty evaluation reports, teaching
schedules, and tenure and promotion documents. Creates adjunct contracts semesterly. Works with Dean’s office as
necessary.
Essential or Marginal: Essential
Percent of Time:
15
Activity
4. Schedules scholarship auditions, prepares correspondence for scholarship applicants, maintains
scholarship records. Manages the accounting and distribution of 25 music scholarships worth approximately $400,000. Coordinates student
performances on campus and in the community. Schedules performances, rehearsals and auditions/juries.
Essential or
Marginal: Essential
Percent of Time: 5
Activity
5. Serves as liaison between
the department and out-of-town guest artists and speakers. Assists with travel arrangements and accommodations. Assists with departmental
recruitment events.
Essential or Marginal: Essential
Percent of Time:
15
Activity
6. Coordinates the Post Baccalaureate Artist Residence Program for the Music Department. Manages
on-line applications, creation of academic transcripts, student contracts, student/faculty time sheets, and letters of
recommendation.
Essential or Marginal: Essential
Percent of Time:
5
Activity
7. Coordinates the usage of Departmental rehearsal spaces, and the distribution of keys and
electronic pass cards. Manages booking of Simons Recital Hall, with consultation of Assistant Chair for internal
groups.
Essential or Marginal: Essential
Percent of Time:
15
Activity
8. Assists in creating and maintaining promotional materials, signage, and concert programs for
the department.
Essential or Marginal: Essential
Percent of Time: 5
Source ⇲
