Job Category
Staff & Executive – Administrative & Support
Overview
The Rutgers University- Newark (R U-N) Office of Communications reports to the RU-N Chancellor’s office. We oversee external and internal communications, public/ media relations, brand identity, communications/marketing strategy, the core RU-N website, social media, and community engagement projects for the university.
Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Assistant Director of Communications and Marketing, the Administrative Assistant provides administrative and financial support for the Office of Communications.
This position is responsible for and not limited to the following:
- Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders
- Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources
- Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology
- Working under direct supervision with specific instructions on routine or semi-routine tasks, with work reviewed upon completion
- Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives
FLSA: Nonexempt
Grade: 03
Minimum Salary
52602.480
Mid Range Salary
64788.980
Maximum Salary
76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status: Full Time
Standard Hours: 37.50
Daily Work Shift: Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description: URA-AFT Administrative
Payroll Designation: PeopleSoft
Terms of Appointment: Staff – 12 month
Position Pension Eligibility: ABP
Minimum Education and Experience
- Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing
- Also requires good communication skills and computer literacy
Preferred Qualifications
- Knowledge of Rutgers University enterprise systems
- Experience in database design and maintenance
- Proficiency in Microsoft Office
- Prior experience in higher education administration and project management
Equipment Utilized
- Microsoft Office, Oracle, SciQuest, people Soft, eVerify, ROCS, Discoverer, Course Scheduling System, EMS, IMS, Sage 300, Blackboard, Tableau, Adobe Photoshop, HTML, Archibus (space management)
Posting Open Date: 10/15/2025
Regional Campus: Rutgers University-Newark
Home Location Campus: Rutgers University-Newark
City
Newark, NJ
State
NJ
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