State Role Title:Admin and Office Spec II
Hiring
Range: up to $45,000.00
Pay Band: 1
Recruitment Type: General Public –
G
Job Duties
The Administrative Assistant for the Academic Center for Excellence and Enrollment management
provides essential administrative, operational, and customer-service. This position serves as a primary point of contact for students,
staff, faculty, and campus partners, ensuring smooth daily operations and fostering a welcoming, student-focused environment.
Job
Duties include:
- Perform all clerical tasks and duties to insure the efficacy of operation of the Academic Center for Excellence and
Enrollment Management units. - Provides communication and front-line support by serving as the primary point of contact for
students, faculty, and visitors, ensuring inquiries are addressed professionally and in a timely manner. - Responsible for budget
and financial administration, including monitoring budgets, processing financial transactions, and reconciling accounts in accordance with
university policies. - Maintains and updates institutional data systems to ensure accurate reporting and effective administrative
support. - Supervise work study students and manage all scheduling activities of student workers.
Minimum
Qualifications
MINIMUM QUALIFICATION REQUIRED FOR ENTRY:
- Extensive experience managing a university office and
supervising student workers (Peer Tutors and Technology Assistants). - Experience with Microsoft Office (Word, Excel, Outlook,
PowerPoint). - Strong written and oral communication skills.
- Strong organizational skills.
- Ability to manage
multiple tasks, prioritize and meet deadlines. - Ability to maintain confidentiality, especially regarding student records.
- Ability to interact effectively with students, faculty, staff, and visitors.
- Experience managing records, scheduling, and
general office operations.
Additional Considerations
PREFERRED QUALIFICATIONS:
- Associate’s degree,
preferred. - Previous administrative or clerical experience, preferably in higher education or student-services environment.
- Ability to manage budgets, travel arrangements, office supply inventories, and general office functions.
Special
Instructions
You will be provided a confirmation of receipt when your application and/or resume is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
You must
include:
- A cover letter
- A current resume/C.V.
Virginia State University is committed to providing equal
employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political
affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and
invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service
alumni are encouraged to apply.
HOW TO APPLY: Virginia State University only accepts applications for this position through the
on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The
application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the
application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for
documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to
interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of
the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail,
may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for
consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a
current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate
will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a
Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State
University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to
provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United
States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance
requirements.
Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging
individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity,
applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department
for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability
documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS
at 800-552-5019.
Contact Information
Name: Dominique M. Fisher
Phone: 804-524-5075
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging
individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity,
applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or
the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and
submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at
800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1,
2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
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