Administrative Assistant

Join our vibrant community of dedicated faculty and staff who work to create a
transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized
Christian university enrolling approximately 7,000 students in a wide array of undergraduate, graduate, professional, and seminary programs.
The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason,
and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service
learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable
education.

Position Description

Oversees administrative operations for the Director of
Student Teaching and Field Experiences and the
Chair of Counseling Psychology. Applies knowledge of university systems, programs,
operations, and
administrative and fiscal policies and procedures to the administration of the departmental functions.
Supports the
Director and Chair in their administrative responsibilities. The position requires a high level
of professionalism and accuracy and
organization including office management.

Position Responsibilities

Position
Responsibilities-Reporting to the Director of Student Teaching and Field Experience (12 hours/week)
1. Document Collection &
Management:
a. Collect and organize required paperwork from students participating in the student teaching program.
b. Track and
follow up with students to ensure timely submission of all required documentation throughout their placement.

2. Independent
Contractor Support:
a. Assist in the preparation and collection of paperwork for independent contractors working with the program.
b.
Ensure all contractor documentation is completed, submitted, and stored according to institutional policies.

3. PHEAA Stipend
Support:
a. Support the PHEAA stipend process by gathering necessary student information and ensuring accurate and timely
submissions.
b. Maintain organized records related to stipend applications and distribution.

4. Administrative Assistance:
a.
Assist in reviewing class lists to confirm accurate enrollment and placement data for student teachers.
b. Provide general clerical
support to the program, including data entry, filing, and responding to routine inquiries.

Position Responsibilities-Reporting to the
Chair Counseling Psychology (4 hours/week)
1. Maintain up-to-date student records, including program enrollment, and licensure tracking
spreadsheets
2. Support the coordination of orientation sessions, workshops, and seminars.
3. Prepare draft documents, presentations,
and reports
4. Assist with editing of program handbooks, policies, and online resource repositories including reorganization of the
department Google Drive
5. Assist with the collection and compilation of syllabi, faculty CVs, and other compliance documents
6.
Assist with student inquiries regarding program requirements, forms, and deadlines.
7. Manage confidential files in compliance with FERPA
and university policies.
8. Provide general administrative support to the Chair

Other Responsibilities:
1. Complete other
duties as needed.
2. Embodies values of caring and compassion, justice and integrity, competence and affirmation.
3. Seeks to treat
each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve
our common mission.

Qualifications

• Bachelor’s degree, with administrative
  experience.
• Skill in monitoring/assessing the performance of self, other individuals, and systems to make improvements or take
  corrective action.
• Ability to develop and maintain databases and spreadsheets
• Skill in collecting and analyzing complex
  data.
• Proficient IT skills, including Microsoft Office and Google Suites
• Effective problem-solving skills and strong
  attention to detail
• Ability to adapt to changes in a fast-paced work environment
• Excellent customer service
  skills
• Excellent time management skills and strong ability to prioritize and multitask
• Excellent verbal, interpersonal,
  and written communication skills

About Eastern University

Eastern University is a Christian university of
the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional
and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the
mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment;
members of protected classes encouraged to apply.

Background Checks

Standard University employees are
required to complete the background clearance process. Employment is contingent upon the successful results of an employment background
screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with
the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history,
residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following
position.

Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees
working with or around minor age children are required to complete the youth clearance process which includes the following four child
protection clearances:

1) Affidavit;

2) FBI Criminal Record Check;

3) Pennsylvania Department of Human Services Child
Abuse History Clearance and;

4) Pennsylvania State Police Criminal Record Check.

In accordance with state laws, Act 73 of
2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have “direct
contact with children” must complete the background check process prior to employment. Results must be submitted within ten days of
receipt.

Description Disclaimer

This description is intended to describe the general level and nature of work
performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of
the person/people so assigned.

Statement of Non-Discrimination

Eastern University is committed to the
principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender,
sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and
Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan
programs, athletic and other University-administered programs, or employment practices and programs.