Administrative Assistant I

Posted Salary Range: Commensurate with experience.

Job Summary

The incumbent is the
primary or lead administrative support position in the department and performs duties as assigned, working independently, applying
well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.

Knowledge
Skills and Abilities

Knowledge of supplies, equipment and/or services ordering and inventory control
Records
maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Reception
skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule
appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and
information
Ability to create, compose, and edit written materials

Essential Job Functions

Performs a
wide variety of assignments which may be confidential in
nature and require research to complete; operates personal computer
to
compose, edit, revise, tabulate and print letters, tables, reports and other
materials
Greets and directs visitors, resolves
routine administrative problems and
answers inquiries concerning activities and operations of
department/division; accepts screens and
routes telephone calls;
maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may
serve
as a liaison with other departments on basic administrative and/or
operational matters
Sorts, screens, and distributes
incoming and outgoing mail, drafts or
prepares responses to routine inquiries, and operates a variety of
office
equipment
Establishes, maintains, processes and updates files, records, certificates,
and/or other documents
Arranges
meetings and conferences, schedules interviews and
appointments, and performs other duties related to maintaining one or
more
individual schedules; makes travel and lodging arrangements, as
required
Orders, stocks, and distributes office supplies
Performs
basic, routine booking functions
May instruct and oversee the activities of student
employees

Qualifications

High school diploma
Bachelor’s degree preferred in secretarial science,
business administration, or office administration
Three to five years of secretarial experience required
Will consider applicant with
any combination of education, training, and/or experience equivalent.

Licensing and
Certifications

N/A

Posting Number: S1167