Posting Number: S06345P
Job Description:
Key
Responsibilities
Administrative Support
- Provide executive-level administrative
support to the Center Director, including calendar management, meeting coordination, travel arrangements, correspondence
preparation, and document management - Support the Deputy Director and Educational Director with similar administrative
functions - Develop and maintain efficient filing systems and organizational processes
- Manage conference room scheduling and
equipment security - Maintain a comprehensive Center member database and facility work order
requests
Financial Management & Procurement
- Procure necessary equipment, services, and
supplies for the Center following University policies - Maintain a detailed inventory of office supplies, technology,
and equipment - Process internal and external billing for Center services
- Collaborate with Mechanical Engineering finance
staff to produce monthly financial reports - Manage and reconcile Center/Supervisor One Cards
Communication &
Event Coordination
- Serve as the central communication hub for the Center
- Plan and execute Center
events, including securing venues, coordinating logistics, preparing materials, and on-site management - Interface
professionally with faculty, staff, students, departments, and external stakeholders
Additional
Responsibilities
- Partner with HR staff to ensure accurate and timely processing of faculty, staff, and student
appointments - Exercise independent judgment in organizing complex processes spanning multiple units
- Maintain professional
competency through ongoing professional development - Perform other duties as assigned by Center leadership
Source ⇲
