San Marcos, TX
Texas State University
Administrative Assistant II
Posting Number: 2026019
Location: San Marcos
Department: Meadows Ctr for Water & the Environment
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,173 -$3,300
Job Category: Non-Exempt
Required Qualifications:
- High school diploma or equivalent
- Minimum of 2 years experience in office administration and facilities coordination
- Strong verbal and written communication skills
- Excellent attention to detail, organization, and time management
- Ability to work independently, manage priorities, and handle confidential information with discretion
- Experience with filing systems, records management, archiving, and accurate data entry
- Experience using electronic filing and records management systems
- Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint), Adobe Acrobat, and general office technology
- Demonstrated ability to multitask and prioritize in a fast-paced environment
Preferred Qualifications:
- Experience supervising and training student workers; experience with using the Handshake platform.
- Familiarity with travel arrangements and event coordination using Concur
Job Description:
The Meadows Center for Water and the Environment (The Meadows Center) is an official university-level research center at Texas State University. The Meadows Center is committed to inspiring research, innovation, and leadership that ensures clean, abundant water for the environment and all humanity. We envision a world where all people understand and embrace the value of water and environmental stewardship. We fulfill our mission by integrating activities across four pillars of action: research, leadership, education, and stewardship. Our work in each of these pillars begins at Spring Lake – one of the largest artesian springs in the world – and ripples outward across Texas and beyond.
The Meadows Center is seeking a highly organized and detail-oriented Administrative Assistant II to support the daily operations of our front office. This essential role includes managing front desk reception, coordinating facility needs, and providing comprehensive support to both staff and visitors.
The ideal candidate will thrive in a fast-paced, customer-focused environment and play a key role in maintaining a professional and welcoming atmosphere. This position also involves directly supervising, training, and scheduling student workers.
Job Duties:
- Manage daily office operations, including opening/closing procedures, building access, facility needs, guest parking, mail, shipments, supplies, and records.
- Serve as primary receptionist for visitors and calls; maintain directories, contact lists, and phone system menus.
- Provide administrative support through scheduling, document preparation, proofreading, data entry, filing, and archiving.
- Oversee conference room logistics, travel arrangements, special projects, and office events.
- Recruit, train, schedule, and supervise student workers; coordinate with the Office Administrator to ensure smooth office operations.
- Perform other duties as assigned.
Additional Information to Applicants:
- This is an in-person full-time position and is not eligible for remote work.
- Flexibility to adapt to changing priorities and occasional evening or weekend work for special events.
- Applicants must submit with the electronic application: a cover letter, resume, and list of 3 references with contact information.
- Cover letter should explicitly address qualifications in the same order that they are listed in this posting.
Job Open Date: 09/12/2025
Job Close Date: 09/24/2025
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM
Posting Notices:
Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Quicklink: https://jobs.hr.txstate.edu/postings/54235
For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/54235 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.
About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff
Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.
Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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