Administrative Assistant II

Job No: 537220
Work Type: Full Time
Location: Main
Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran’s Preference Eligible
Department:
70010000 – FPC-FAC – PLAN – CONSTR-ADMIN

Job Description

Classification Title:

Administrative Assistant
II

Classification Minimum Requirements:

High school diploma or equivalent and four years of relevant experience or an
equivalent combination of education and experience.

Job Description:

Occupies front desk and serves as primary receptionist
for PDC office suite. Maintains a welcoming environment for all visitors. Greets guests, answers phones, routes mail/packages and provides
courteous assistance to all requests. Coordinates visitors and business parking permits. Maintains office supply inventory and purchases.
Manages vehicle inventory/maintenance. Prepares routine documents, correspondence and reports. Provides backup assistance to other
administrative staff as needed. Other duties as assigned.

Provides administrative support to PDC. Assists with meeting coordination
and management of calendars. Helps obtain, organizes, assembles and maintains materials related to the minor project data reports. Assists
the Project Managers with questions and troubleshooting of pending projects.

Tracks transfers, updates records, decals new
equipment, and maintains the equipment inventory. Conduct annual capital inventory scanning and manage off-site certifications.

Maintains overstock storage and ensure proper tagging and tracking of all equipment.

Attends designated committee meetings
and record meeting minutes; prepares and disseminates minutes to members and others as directed. Helps obtain, organizes, assembles and
maintains materials related to research projects and training programs. Assists the sustainability coordinator as
required.

Communicates with team members; Department, and University leadership, staff; sponsors; and other external
constituencies.

NORMAL WORK SCHEDULE:
8:00am – 5:00pm, Monday – Friday, 40 hours per week, with a one-hour lunch.

A criminal background will be conducted.

Expected Salary:

Commensurate with experience.

Required
Qualifications:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education
and experience.

Preferred:

Experience in administrative support services.

Proficiency with Microsoft Office (Word,
Excel, Access, PowerPoint), Web navigation tools and programs, and general computer functioning.

Strong written and verbal
communication.

Attention to detail.

Special Instructions to Applicants:

In order to be considered, you must upload
your resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 02 October 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537220

Our Commitment:
The University of
Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of
Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to
a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit
Accessibility at UF.

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