Posting Number: SRGV8523
Number of Vacancies:
1
Location: Brownsville, Texas
Department: College of Liberal Arts
FLSA: Non-Exempt
Scope of
Job:
To provide skilled administrative support and routine administrative support to the head of a large department and the
departmental staff and/or faculty in an academic or non-academic area. Maintains financial data, which includes monthly budget and status
reports.
Description of Duties:
- Provides direct administrative support to the administrator of a large
department. - Creates letters, memos, reports, requisitions, and other material based on generic direction.
- Prepares agenda
for meeting, schedules meetings, records and distributes minutes of meetings. - Handles travel arrangements for supervisor and other
office personnel. - Responsible for all routine administrative functions and correspondence.
- Composes letters, memos,
reports, requisitions, research papers, class related papers, exams, and other material from rough drafts or notes from a superior. - Acts as receptionist.
- Screens visitors and telephone calls.
- Makes appointments.
- Orders supplies and arranges
for repair of equipment. - Organizes and maintain records and filing systems.
- May assist in processing various student forms
and requests for the appropriate review and approvals. - May provide general program information and materials to students and/or
direct students to the appropriate student services resources. - May assist in coordination, planning, and/or staffing of
departmental meetings and events as needed for outreach, recruitment & education. - Processes personnel actions upon direction of the
supervisor. - Monitors complex records and prepares reports from a variety of materials.
- Monitors expenditures and income
against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains a wide variety of
academic, fiscal, personnel and administrative records and files consisting of confidential and official matters. - Keeps and
maintain inventory and personnel records. - Receives, sorts and distributes mail.
- May assist in the preparation of budgets,
grant requests, class schedules and other periodic reports. - May track vacation, arrange for back-up coverage and process time cards
for any assigned employees. - Performs other duties as assigned.
Supervision Received:
General supervision from
Chair or Director of a large Department with at least 10 regular FTEs.
Supervision Given:
May supervise support staff and
temporary employees.
Required Education:
Associate degree in a related field or experience as outlined
below.
Preferred Education:
None.
Licenses/Certifications:
None.
Required
Experience:
Three (3) years of office administrative experience. Experience may be substituted for education on a 1-on-1
basis.
Preferred Experience:
Experience obtained within higher education.
Equipment:
Knowledge of the use
of personal computer, word processing, spreadsheet, and database software. Standard office equipment.
Working
Conditions:
Needs to be able to successfully perform all required duties. Excellent, professional office environment; some travel and
weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the human body.
Other:
Must have excellent customer service,
interpersonal, organizational, and verbal skills.
Physical Capabilities: N/A
Employment Category:
Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position
Available Date: 09/18/2025
Grant Funded Position: No
If Yes, Provide Grant Expiration Date:
EEO
Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all
individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or
expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of
1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities
Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its
education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for
employment positions of interest.
Special Instructions to Applicants:
Dear Applicant,
Human Resources will not be
held responsible for redacting any confidential information from the documents you attach with your application. The confidential
information includes the following:
Date of Birth
Gender
*Ethnicity/Race
Please make sure that you omit
this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your
submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close
date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our
Careers site at https://careers.utrgv.edu for detailed contact
information.
Additional Information:
UTRGV is a distributed location institution and working location is subject to change
based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be
considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.
To
apply, visit https://careers.utrgv.edu/postings/48630jeid-bbbf603214a27c4abb31da8d076fe14f
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