Administrative Assistant, STEM EDGE Grant

Salary: See Position Description

Location: Pueblo, CO

Job Type:
Administrative, Professional and Technical

Job Number: 201670-092025

Division: Arts &
Sciences

Department: STEM Career & Technical Education

Closing Date:
Continuous

Description

Department Purpose

The STEM program promotes
awareness of and student achievement in Science, Technology, Engineering and Math through the development of lifelong learning skills, a
strong work ethic, and critical thinking.

Position Summary

The Administrative Assistant provides office
support and logistical project coordination for the STEM EDGE Grant. The Assistant also provides administrative support for grant
programming, database updates, and connecting students with resources on campus and in the community.

In accordance with Colorado
Revised Statutes 24-50-135, this position has been exempted from the State Personnel System.

Salary is $43,200-60,480 depending on
experience and education. This is a grant-funded position.

PERA retirees are not eligible for this position other than as an interim
and only within the workday provisions established by PERA.

Job Duties

Essential Job
Functions

• Compiles and records expenditures for the STEM EDGE Title III Grant.
• Creates and maintains financial
  databases and dashboards for presentation to College, Grant Steering Committee, and other stakeholders.
• Maintains accurate
  up-to-date grant data and is collected and readily available for timely submission of the Annual Performance Report to the U.S. Department
  of Education.
• Collects and reviews data to analyze program evaluation documentation for grant activities, services, and events.
• Generates data, queries, and graphs utilizing Navigate and Microsoft Excel to measure program progress.
• Works closely with
  PCC Institutional Research staff to create real-time data to ensure proactive decision making in all facets of the STEM EDGE Title III
  Grant.
• Provides administrative assistance support to STEM EDGE Title III Project Director, to include administrative duties, data
  input, technical assistance and support, travel arrangements, and other duties as assigned.
• Orders and maintains office supplies for
  the STEM EDGE Title III Grant Director and grant office staff.
• Serves as administrative support to STEM EDGE related meetings,
  taking minutes and transcribing, as needed.
• Uses procurement card for grant purchases and reconciles charges monthly using
  appropriate fund allocations.
• Schedules travel arrangements, car rental and hotel accommodations for the STEM EDGE Title III Grant
  and grant funded personnel, as requested.
• Assists in the organization of travel and event planning for grant projects including
  professional development opportunities for campus faculty and staff.

Additional Functions

• Works
  independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and
  others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department
  work processes and recommends improvements.
• Complies with State Fiscal Rules, State Board policies, System and College protocols,
  and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains
  confidentiality of student and employee information as required.
• Completes all required compliance training within the established
  timeline.
• Serves on committees and other groups as assigned.

This list of functions is not exhaustive, and other functions
may be added at the discretion of Pueblo Community College or the employee’s supervisor. Permanently added tasks are evaluated by Human
Resources for potential position reclassification and compensation adjustment.

PCC offers job function modifications consistent with
providing reasonable accommodation when requested from Human Resources.

Minimum
Qualifications

Education

• Bachelor’s degree from a regionally accredited institution or an Associate’s degree
  with two or more years of relevant professional experience.

Experience

• At least 2 years of experience in general clerical,
  administrative, or office management.
• Professional experience in databases, data analysis, and/or budget
  management.

Knowledge, Skills, Abilities

• Knowledge of laws, accreditation standards, and best practices pertaining to
  Federal grant administration, accounting, and/or budget management.
• Proficiency with Microsoft Office; working knowledge of Ellucian
  Banner
• Able to lift 15 pounds.
• Able to read and communicate in English.
• Mobility around
  campus.

Schedule

• Weekdays (State business hours are Monday-Friday, 8:00am – 5:00pm)
• Infrequent weekend and/or
  evening hours may be required

Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a
necessary part of every job. Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the
Higher Learning Commission (HLC) Open Pathways model. The Open Pathways is unique in that its improvement component, the Quality Initiative,
affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations.