Administrative Assistant to the Associate Dean of Clinical Medicine

LOCATION

This position is fully on-site and requires a regular
presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position.

JOB
SUMMARY

The Assistant to the Associate Dean for Clinical Medicine will advance the mission in part by providing
a wide variety of administrative and operational support across the Department of Clinical Medicine with primary support to the Associate
Dean of Clinical Medicine.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Facilitate communication
  among the Associate Dean, the Chair of Primary Care and the faculty, administrators, staff, students and outside contacts on a daily basis
  to promote effective working relationships.
• Coordinate the professional schedules of the Associate Dean and Clinical Medicine
  Department including travel arrangements and expense reports.
• Assist the Associate Dean of Clinical Medicine and the Clinical
  Medicine Department with preparation of communications, presentations, budget, accreditation, operational and strategic planning
  documents.
• Manage the day-to-day operations of the Office of Clinical Medicine including screening of phone calls, responding to
  emails, opening and distribution of mail as requested, the greeting of visitors while using good judgment to determine those requiring
  priority attentions.
• Act as a resource for and assist departmental faculty with administrative tasks as needed to include
  coordination of travel, travel request forms, and accommodations.
• Assume responsibility for the development and administration of
  specific projects as assigned.
• Records, distributes, and maintains minutes for meetings and committees as directed by the Associate
  Dean for Clinical Medicine and coordinated with the office of the Dean.
• Participate on college committees and provide feedback to
  ensure that ACHE’s core values are met with an emphasis on continued improvement.
• Demonstrate an ability to work as a group leader
  and group member; team player.
• Demonstrate and role model an ongoing ability to work cooperatively with colleagues, faculty,
  supervisors and support staff.
• Other duties as assigned by the Associate Dean of Clinical Medicine or their
  designee.

QUALIFICATIONS AND CREDENTIALS

Education and
Experience

Minimum Qualifications

• High School Diploma
• Two years (2) experience as
  Administrative Assistant or related support role; in lieu of Administrative Assistant experience, applicants with a Bachelor’s degree will
  be considered
• Must have advanced computer skills with ability to learn new software applicable to higher
  education

Preferred Qualifications

• Bachelor’s degree
• Three years (3) experience as
  Administrative Assistant
• Experience at an accredited university, health professions college or medical school
• Proficient in
  software applications applicable to higher education

Required knowledge, skills, and abilities

• Display
  professionalism for the college in all communication and interaction.
• Ability to maintain confidentiality and
  privacy.
• Ability to prioritize and organize numerous and varied assignments.
• Demonstrate proficiency in computer skills,
  i.e. Microsoft Office.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE
JOB

Communication and Comprehension

ACHE is in full compliance with the Americans
with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable
accommodations when necessary. The following are essential abilities and physical requirements for all positions at the
college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service
  orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral
  and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability
  to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside
  contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and
  community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively
  able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex
  nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short,
  intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job
  duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone,
  etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend
  meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires
  attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk,
  conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading
  matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal
  office environment.
• Frequently required to operate office and presentation equipment.

If you need assistance in
the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at
479.308.2287 or [email protected].

Arkansas Colleges of
Health Education is an equal opportunity employer.