Classification Title: Administrative Assistant
Classification Code: AA75
Pay Grade
GEN06
Subject to Drug/Alcohol Testing Guidelines
No
Subject to Credit Check: No
Internal Title: Administrative Assistant, Undergraduate Programs
Department: Marine Science
Position Type: PCLS – Slotted Classified
Full or Part Time: Full-Time
Basis: 12 mo.
Hours per week: 37.5 hours per week
Normal Work Schedule: M-TH 8:00am-5:00pm and F 8:00am-12:30pm
Job Details
Coastal Carolina University is currently accepting applications for the following full-time position: Administrative Assistant, Undergraduate Programs for Marine Science.
The Administrative Assistant to the Chair of the Department of Marine Science and Associate Chair of Undergraduate Programs is responsible for overseeing and maintaining departmental budgets, office management, student enrollment management, personnel, procurement, and travel functions; assist faculty, students, and parents; generally, assist with and monitor all departmental activities. To work as a team with the Administrative Assistant – Graduate Programs for the Department of Marine Science
How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/121063. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.
Requirements: High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.
Preferred: Bachelor’s degree and experience in an academic setting.
Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.
The Gupta College of Science works to provide a premier and experience-driven STEM education to all of its students. The college’s approach weaves together a strong liberal arts core, engaged STEM pedagogy, and high-impact practices associated with experiential learning to provide the highest quality STEM education possible. As one of the largest colleges at the University, the Gupta College of Science offers an impressive array of distinctive undergraduate degree programs, focused concentrations, and minors along with master’s and doctoral degree programs. The college is committed to providing students and faculty with cutting-edge scientific equipment, instrumentation, and marine vessels for both teaching and research purposes.
The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.
Administrative Assistant (AA75/61121583/FTE-S01121P), full-time position with benefits. SC State Pay Grade: GEN06. Salary range: $37,200.00 (minimum) – $48,300.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.
Duties include, but not limited to:
Serves as departmental Administrative Assistant and liaison for MSCI undergraduate programs; handles various correspondence with faculty, staff, current and prospective students, alumni, parents, and the general public; coordinates prospective student visits, disseminates departmental information to staff and students; schedules room reservations; coordinates tutoring and student worker schedules.
Coordinates and performs fiscal management activities, monitors and maintains departmental undergraduate programs and grant budgets in consultation with faculty PIs and accounting functions; initiates and organizes budget requests; responds to budget audits. Coordinates and performs personnel management activities; interviews, trains, supervises, and mentors student office workers and part-time/temporary employees including hourly van drivers; prepares and oversees all hiring and salary paperwork for the Marine Science undergraduate programs in conjunction with the HR Service Center Rep. Ensures van drivers, professors, and Graduate Assistants have the proper certification with the state to drive transportation and MSCI vans.
Coordinates and performs procurement management activities; coordinates and tracks all undergraduate departmental purchasing and some MSCI grant-related purchasing, maintains PCard, serves as PCard liaison, oversees purchasing of basic departmental supplies. Works closely with the Dean and Provost office to process start-up fund orders and accompanying documentation. Contact customer service and/or vendor representatives when broken, backordered, and other product issues arise. Completes complex ePro orders, processes purchase requisitions and accompanying documentation, purchases orders with state issued purchasing and TCard, processes expenses settlements/reimbursements and travel approvals/reimbursements, budgeting and assist with limited liaison PCard duties. Coordinates and oversees all travel activities for the Department of Marine Science; track and report state mileage of State lease vehicles; coordinates and tracks all departmental related paperwork for the undergraduate programs.
Assists the MSCI Chair and MSCI Associate Chair-Undergraduate Programs in planning, developing, and implementing academic advising, registration, orientation, recruitment and retention activities; performs Ellucian functions, change advisers, change of major/minor, assign advisers, make and maintain digital student folders; assists with meet-and-greet, career networking events, student research symposium, and other departmental functions as assigned. Assists MSCI Chair and MSCI Associate Chair-Undergraduate Programs with various documents and reports, including annual reports, program evaluations, faculty evaluations, undergraduate programs, class scheduling; coordinates and tracks all departmental related paperwork for the undergraduate programs.
Maintains and updates student records, assists with transfer and petition issues, assigns faculty advisors, registers students, monitors and assists probation and suspension student. MSCI Office records and management- maintains and organizes shared departmental space, equipment, supplies, keys, etc.; continuous departmental records management. Provides exceptional customer service to all constituents, including but not limited to, faculty, staff, students, visitors and the community at large. Works with MSCI Administrative Assistant – Graduate Programs in an effective and efficient manner to accomplish the work of the Department of Marine Science.
Required Qualifications
High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.
Preferred Qualifications
Bachelor’s degree and experience in an academic setting.
Knowledge, Skills & Abilities
The employee must have excellent organizational, interpersonal, and communication skills. Strong typing and computer skills are required, including proficiency with various software packages (MS Word and Excel, email, internet, ability to learn Procurement programs; must have good time management and office management skills and be able to work cooperatively with diverse groups. Must have personnel management skills (will train/supervise multiple part-time and student workers); must be able to maintain and track departmental and grant budgets; must be able to coordinate paperwork for student records, hiring, purchasing, travel and grant transactions. Must be able to communicate effectively and work cooperatively with faculty, staff, students, parents and the general public.
Posting Number: FTE-S01121P
Number of Vacancies: 1
Desired Start Date: 04/01/2026
Job Open Date: 02/18/2026
Open Until Filled: Yes
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