Administrative Associate 2-Chattanooga Surgery (5197)

Market Range: 05

Hiring Salary: $18.54/Hourly

THIS POSITION IS
LOCATED IN CHATTANOOGA, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2
assists the Chairman and Program Director in the planning, directing, and supervision of the objectives of the Department of Surgery.

Responsibilities

1. Generates and prepares monthly reports to the Chair, Program Directors, Clerkship
   Director, and coordinator from the New Innovations Database.
2. Updates information, schedules, and demographic information in New
   Innovations (software used to document residency educational experiences as required by ACGME) and AMION.
3. Prepares reimbursement
   travel and expense requests for residents and faculty for CME.
4. Customizes and creates monthly evaluations, rotation schedules, and
   didactic sessions in New Innovations for the department.
5. Prepares advance travel assistance and manages all paperwork required from
   UT for reimbursement and maintains budget for all travel.
6. Serves as a proxy for data entry into Digital Measures.
7. Collects
   and files faculty credentials and certifications.
8. Monitors completion of required certifications.
9. Schedules speakers and
   determines needs for Grand Rounds.
10. Collaborates with staff to promote speaker visits and topics for brochures and advertising.
11. Coordinates travel, lodging, and reimbursement for visiting speakers.
12. Secures, manages, and distributes a schedule of weekly
    didactic activities.
13. Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: High School
Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of related experience; OR
Associate’s Degree in lieu of experience. (Experience in a professional office setting and advanced computer skills (MS Office and
Cloud-Based Office Applications) are preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of
  ACGME program requirements to assist the Chair and Program Director in documenting required residency experiences.
• Ability to
  manage multiple concurrent deadlines.
• Ability to take initiative in managing multiple small training program issues with immediate
  direction.
• Excellent skills and knowledge of Microsoft Office Suite, including PowerPoint.
• Excellent communication
  abilities (written, verbal, and electronic) are preferred.

WORK SCHEDULE: This position may occasionally be
required to work evenings.

Job Info

• Job Identification 5197
• Job Category Administrative
• Posting Date 09/19/2025, 03:43 PM
• Job Schedule Full time
• Locations 960 East 3rd St, Chattanooga, TN, 37403, US