Administrative Asst III
Job Type/Hours per Week
Full-time/40 Hours per Week
Salary
Salary commensurate with education and experience.
Hiring Department
Social Sciences
Location
UT Tyler
This position is not eligible for remote work.
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
Administrative Assistant III coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates Chair of the Department of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget processes.
Major Responsibilities/Duties/Critical Tasks
- Office management includes but not limited to providing quality customer service, opening the office daily, address correspondence and emails, returning all voicemails, monitor inventory of office supplies, computers, electronics, software, schedule and attend staff meetings, maintain and distribute meeting minutes and respond to general questions and needs.
- Greeting visitors and students arriving at the department, directing them to the proper office.
- Develop and streamline Financial operational efficiencies by processing purchase requisitions, payment vouchers, and travel requests and reimbursements.
- Monitor expenditures and revenue against budgets, ensure accurate accounting records and facilitate monthly reconciliation of accounts.
- Create service agreements for vendors and monitor the contract workflow in Symplr.
- Assure that all travel policies and procedures are followed, and travel card/Procard purchases are kept current.
- Work closely with the other department Admins to ensure seamless support.
- Support department as needed including scheduling meetings, assisting and creating reports, and conducting research.
- Utilize University systems for the preparation of reports and financial documents to assist with departmental reports and assessments.
- Supports departmental initiatives, events and activities, the planning, execution, and evaluation.
- Originate and process eForms for all full-time, part-time, and student employees within the department.
- Enter all class schedules for Fall, Spring and Summer in MyUTTyler.
- Manage student enrollment, issue permission numbers for students to enroll in courses, edit schedules as needed throughout the semesters and work on classrooms assignments each semester.
- Serve on division and university committees as requested.
- Be available on campus to assist students, faculty, and other staff throughout the normal working hours.
- Perform other duties as assigned.
Required Education/Experience
- High School Diploma or GED equivalent.
- Five (5) years of related experience.
- May accept a combination of education and experience.
Preferred Education/Experience
- Bachelor’s degree in field closely related to the specific endeavor of the department.
- Database experience.
Accompanying Knowledge, Skills, Abilities and Competencies
- Proficient with Microsoft Suite.
- Excellent customer service skills both in person and over the phone.
- Strong organizational skills.
- Understanding of operating standard office equipment.
- Strong ability to multi-task and work with many interruptions.
- Ability to adapt to a changing environment.
- Dependable.
- Ethical.
- Ability to maintain confidential information.
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visithttps://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
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