Administrative Services Operations Specialist
Online applications must be received before 11:59pm on:
April 6, 2026
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
1113-YN_ADMINPRO – Principal Assistant
Business Title:
Administrative Services Operations Specialist
Employee Type:
Admin. Professional
Position Details:
The Opportunity: As the Administrative Services Operations Specialist you will provide executive-level administrative support for the day-to-day operations of the Presidential Units, managing budgets, supervising hourly staff, and handling confidential matters with professionalism and discretion. Under the direction of the Director of Administrative Services, you will ensure that financial and administrative practices align with strategic objectives and serve as a key liaison between the President’s Office and administrative leadership to support effective communication and organizational coordination.
Key Responsibilities
- Executive Administrative Support.
- Operational Coordination & Problem Solving.
- Policy, Communication, and Confidential Project Management.
- Fiscal Management & Financial Processing.
- Staffing Support.
Additional Information:
This is a full time (100% FTE), permanent position. This position is overtime eligible.
Monthly Salary: $4,508.70 – $5,640 | Commensurate with experience and qualifications
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
Required Qualifications:
- A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
- Demonstrated effective communication skills.
- Demonstrated computer skills.
- Experience working in an environment requiring confidentiality.
Preferred Qualifications:
- Two (2) years of experience working within a high-level administrative unit.
- Experience working in higher education.
- Familiarity with Washington State University operations, policies, and procedures.
- Proficient in Microsoft Office programs including Word, Excel, and Outlook, and technical skills and abilities with computers and video conferencing equipment.
- Knowledge of or experience with Workday.
Position Sponsorship Eligibility: Not eligible for work visa sponsorship
About Department/College/Area/ Campus – https://president.wsu.edu/
Area/College: Presidential Units
Department Name: Office of the President
Location: Pullman, Washington 99164
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full time
Position Term:
12 Month
Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Notice of Non-Discrimination
In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.
More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/
To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Administrative-Services-Operations-Specialist_R-14730
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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