Job No: 537140
Work Type: Full Time
Location: Main Campus
(Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support
Department: 27280202 – HA-MBI
AMRIS
Job Description
Classification Title:
Administrative Spec II
Classification Minimum Requirements
Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
Job
Description:
- Perform fiscal transactions for the AMRIS Facility
- Manage setting up of billing accounts for new users and
updating existing billing information as needed for current users. - Monthly billing of consulting and instrument usage in the AMRIS
Facilty. Prepares all external invoices and invoicing journal entries and reviews for accuracy. - Fund transfers, payments and
reporting on accounts receivable and accounts payable for the AMRIS Facility. Reviews all voucher and journal entries for accuracy. - Process and track invoices for all financial transactions.
- Process purchase orders, p-cards, travel authorizations, expense
reports, and invoices for the AMRIS Facility. - Procure general office, core/shared equipment and service supplies for the AMRIS
Facility. - Process payroll distribution for MBI and approved departments and centers.
- Guide AMRIS staff members on
financial management and processing of core transactions. - Develop best practices for the reservations and billings of the AMRIS
research systems. - Perform general administrative functions and assist the AMRIS Director and MBI COO in strategic and financial
planning for the AMRIS Facility. - Liaise with financial teams and faculty across UF as well as external users of the AMRIS Facility
in the onboarding of new users. - Maintain accurate records on all of the AMRIS Facility’s accounts ensuring all transactions are
appropriate and accurate. - Maintain accurate commitment sheets and payment schedules.
- Maintain records of Facility usage
and users of the AMRIS Facility, including students, staff, safety training, and grants using the auxiliary. Assists with preparation of
grants proposal submissions. - Assist the AMRIS Director, MBI COO, and UF Office of General Accounting by preparing financial and
user reports weekly, monthly, annually, and at other times on request. - Assist the AMRIS Director by developing budgets, reports,
spending reviews and financial forecasts for the Institute. - Assist the AMRIS Director and MBI COO with general HR duties, including
payroll approval by liaisoning with the EVPHA Office. - Provide fiscal support for the CASBR Facility.
- Attend regular AMRIS
staff meetings and coordinate with the AMRIS Director, MBI COO, MBI Building Manager, and AMRIS staff to implement policies and actions that
ensure seamless operation and continual maintenance and improvement of the AMRIS Facility. - Perform general administrative functions
as requested by the AMRIS Director and MBI leadership
Expected Salary:
$55,000 – $60,000
Required Qualifications:
Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
experience.
Preferred
- Possess critical thinking and process management skills.
- Knowledge of myUFL as it relates to
payroll, travel, grants, all fiscal functions, account reconciliations and monthly budgetary reporting. - Understand and practice
excellent customer service and record keeping. - Possess a professional attitude which is conveyed in all interactions,
communications and appearance. Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced
environment. - Proficiency in PeopleSoft and MS Office including Word, Excel.
- Ability to work well in a team
environment. - Self-motivated, excellent judgment and decision-making ability.
- Ability to work independently with
demonstrated problem solving skills and attention to details. - Knowledge of and experience with university and state regulations
regarding fiscal and budget transactions.
Special Instructions to Applicants:
Please upload the following – CV or Resume,
Cover Letter and List of Professional References.
Application must be submitted by 11:55 p.m. (ET) of the posting end
date.
Health Assessment Required:
No
Applications Close: 26 September 2025
To apply, visit https://explore.jobs.ufl.edu/en-us/job/537140
Our Commitment:
The University of
Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of
Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to
a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit
Accessibility at UF.
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