Administrative Spec II

Job No: 537140
Work Type: Full Time
Location: Main Campus
(Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support
Department: 27280202 – HA-MBI
AMRIS

Job Description

Classification Title:

Administrative Spec II

Classification Minimum Requirements

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Job
Description:

• Perform fiscal transactions for the AMRIS Facility
• Manage setting up of billing accounts for new users and
  updating existing billing information as needed for current users.
• Monthly billing of consulting and instrument usage in the AMRIS
  Facilty. Prepares all external invoices and invoicing journal entries and reviews for accuracy.
• Fund transfers, payments and
  reporting on accounts receivable and accounts payable for the AMRIS Facility. Reviews all voucher and journal entries for accuracy.
• Process and track invoices for all financial transactions.
• Process purchase orders, p-cards, travel authorizations, expense
  reports, and invoices for the AMRIS Facility.
• Procure general office, core/shared equipment and service supplies for the AMRIS
  Facility.
• Process payroll distribution for MBI and approved departments and centers.
• Guide AMRIS staff members on
  financial management and processing of core transactions.
• Develop best practices for the reservations and billings of the AMRIS
  research systems.
• Perform general administrative functions and assist the AMRIS Director and MBI COO in strategic and financial
  planning for the AMRIS Facility.
• Liaise with financial teams and faculty across UF as well as external users of the AMRIS Facility
  in the onboarding of new users.
• Maintain accurate records on all of the AMRIS Facility’s accounts ensuring all transactions are
  appropriate and accurate.
• Maintain accurate commitment sheets and payment schedules.
• Maintain records of Facility usage
  and users of the AMRIS Facility, including students, staff, safety training, and grants using the auxiliary. Assists with preparation of
  grants proposal submissions.
• Assist the AMRIS Director, MBI COO, and UF Office of General Accounting by preparing financial and
  user reports weekly, monthly, annually, and at other times on request.
• Assist the AMRIS Director by developing budgets, reports,
  spending reviews and financial forecasts for the Institute.
• Assist the AMRIS Director and MBI COO with general HR duties, including
  payroll approval by liaisoning with the EVPHA Office.
• Provide fiscal support for the CASBR Facility.
• Attend regular AMRIS
  staff meetings and coordinate with the AMRIS Director, MBI COO, MBI Building Manager, and AMRIS staff to implement policies and actions that
  ensure seamless operation and continual maintenance and improvement of the AMRIS Facility.
• Perform general administrative functions
  as requested by the AMRIS Director and MBI leadership

Expected Salary:

$55,000 – $60,000

Required Qualifications:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
experience.

Preferred

• Possess critical thinking and process management skills.
• Knowledge of myUFL as it relates to
  payroll, travel, grants, all fiscal functions, account reconciliations and monthly budgetary reporting.
• Understand and practice
  excellent customer service and record keeping.
• Possess a professional attitude which is conveyed in all interactions,
  communications and appearance. Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced
  environment.
• Proficiency in PeopleSoft and MS Office including Word, Excel.
• Ability to work well in a team
  environment.
• Self-motivated, excellent judgment and decision-making ability.
• Ability to work independently with
  demonstrated problem solving skills and attention to details.
• Knowledge of and experience with university and state regulations
  regarding fiscal and budget transactions.

Special Instructions to Applicants:

Please upload the following – CV or Resume,
Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end
date.

Health Assessment Required:
No

Applications Close: 26 September 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537140

Our Commitment:
The University of
Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of
Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to
a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit
Accessibility at UF.

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