Admissions and Records Representative

Location: On Campus

Job Type: Civil
Service

Job Number: 202500003

Department: Various Campus Departments

Closing
Date: 9/23/2025 11:59 PM Central

FLSA: Non-Exempt

FTE: 1.0

Description

The starting wage for this position is listed above. This position is
represented by ACsE/IEA-NEA: Associate of Civil Service Employees. For more information regarding salary and other details please visit : https://laborrelations.siu.edu/labor-contracts/

Employees
at this level perform skilled admissions, records, and/or registration duties including credential evaluations, policy interpretation,
students? academic records analysis, and student registration work. They work under general supervision of higher-level
personnel.

Examples of Duties

analyzes and interprets student academic
records;

conducts credential evaluations to determine eligibility and/or completion of academic program or admission requirements;
evaluates intra- and inter-institutional transfers;

assists in the maintenance of student academic records;

enters, verifies,
and updates data within electronic systems related to admissions, records, and/or registration activities; investigates and resolves issues
within electronic systems;

interprets policies, procedures, and/or requirements related to admissions, records, and/or registration
activities, under supervision;

assists in the compilation of data and drafting reports;

assists with student registration
activities;

assists in both off and/or on-campus departmental activities;

investigates transfer credit or academic record
issues;

performs duties of the lower level;

performs other related duties as assigned.

Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling
   two (2) years (24 months) from the categories below:
   1. course work in any discipline as measured by the following conversion table or
      its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associates Degree
        equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      
      
   2. work experience in
      administrative support, admissions and enrollment, customer service, public relations, records management, or closely related
      experience.
   
   

Supplemental Information

Illinois Residency
Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency
within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service
Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history
that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time
work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the
total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a
minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for
preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already
been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran’s DD214/DD215 form
(Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the
position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications,
including any specialty factors associated with this position. Those who qualify will move forward for Civil Service
Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected].
7. For more information on Civil Service classifications, please visit the
SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for
this classification is based on your application materials and responses to the supplemental questions. No participation other than
submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required
qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated
based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be
emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be
referred to the department for interview.

Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We
offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres,
with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential
part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the
amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere,
and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting
considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for
recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The
area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the
community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as
well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer
labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits and find resources
about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.

SIU Carbondale is an Equal Opportunity Employer, including but not limited to disability
and/or veteran status.