Admissions Coordinator

Job ID
36373376

Category
Campus Administration and
Operations

Organization
School of Medicine

Department
SOM Student Affairs
Dept

Location
Main Campus – UCR

Salary
$53,100 – $89,700

Date
Posted
2025-09-16T12:00:00.000Z

Application Deadline
Open Until Filled

Schedule
8AM –
5PM

Full/Part Time
Full-time(100%)

Other Information
Qalifies for Employee Referral Bonus: No
UC
Internal Job: No

Position Information

Under close supervision, supports UCR School of Medicine admissions and
recruitment by providing front-line advising to prospective applicants, preparing and evaluating admissions files for completeness and basic
eligibility, and advancing applications through defined workflow. Assists with planning, coordination, and execution of recruitment
activities, applicant interviews, and school events; prepares admissions materials and routine communications across phone, email,
in-person, and virtual channels. Provides co-advising and file review support for the Early Assurance Program and helps assemble program
materials and logistics. Generates basic reports on applicant data and status, interprets straightforward trends for staff and leadership,
and maintains strict confidentiality in alignment with FERPA/HIPAA. Works collaboratively with staff, faculty, and external partners to meet
timelines and service standards; escalates complex cases and does not make independent admissions decisions. Occasional evenings/weekends
and limited travel may be required for recruitment and student affairs events.

The full salary range for the Admissions Coordinator
is $53,100 – $89,700 annually. However, the expected hiring range for this position is up to $71,400 annually. We base salary offers on a
variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take
over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable
University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government
directives may impose additional requirements.

Requirements

Education
Requirements

• Bachelor’s degree in related area and/or equivalent
  experience/training.

Experience

• 0 – 1 years of related experience.
• Experience in effectively
  advising and counseling students.
• Experience working within a LCME accredited School of Medicine.

Minimum
Requirements

Ability to work in a fast-paced office setting, performing repetitive administrative tasks, including sorting,
filing, and organizing documents and reports. Ability to communicate effectively orally and in writing. Knowledge of and experience using
software systems in the completion of work assignments; i.e., Word, Excel, PowerPoint, etc. Basic knowledge of UC, and the ability to
explain basic information to prospective applicants and the public. Ability to maintain cooperative relationships with schools,
universities, community organizations and other institutions. Basic knowledge of academic programs, including curricula, admissions
requirements at UC. Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. Ability to maintain
positive interactions with others and work cooperatively. Ability to analyze, interpret and evaluate statistical data and policy. Ability to
collaborate with internal and external stakeholders in an effort to achieve department goals. Basic knowledge and experience working with a
diverse student population.

Preferred Qualifications

Ability to work in a fast-paced office setting,
performing repetitive administrative tasks, including sorting, filing, and organizing documents and reports. Ability to communicate
effectively orally and in writing. Knowledge of and experience using software systems in the completion of work assignments; i.e., Word,
Excel, PowerPoint, etc. Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public.
Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. Basic knowledge of
academic programs, including curricula, admissions requirements at UC. Knowledge of FERPA and HIPAA federal regulations. Ability to maintain
strict confidentiality. Ability to maintain positive interactions with others and work cooperatively. Ability to analyze, interpret and
evaluate statistical data and policy. Ability to collaborate with internal and external stakeholders in an effort to achieve department
goals. Basic knowledge and experience working with a diverse student population.

Additional Information

In
the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the
park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration
of issues critical to growing communities’ air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every
student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most
ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside
  is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine’s 2020 rankings, and among the top 1 percent of
  universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the
  United States for social mobility. – U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national
  coalition of public research universities committed to improving student success for low-income, first-generation, and students of
  color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. – Business Insider 2019
• Ranked No. 2 in the
  world for research, UCR’s Department of Entomology maintains one of the largest collections of insect specimens the nation. – Center for
  World University Rankings
• UCR’s distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science
  and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age,
protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to
undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For
information about our generous employee benefits package, visit: Employee Benefits
Overview

Job Description Details

General Information

Job
Title

ADMISSIONS RECRMT SPEC 1

Job
Code

004507

Grade

18

Department Head

Daniel
Teraguchi

Supervisor

Jackie Becerra

Generic Scope

Entry-level professional
with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments
that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the
skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development
planning.

Custom Scope

Uses professional admissions and recruitment concepts by assisting with recruitment
efforts and/or preparing admissions materials.

Department Custom Scope

Under close supervision, supports UCR
School of Medicine admissions and recruitment by providing front-line advising to prospective applicants, preparing and evaluating
admissions files for completeness and basic eligibility, and advancing applications through defined workflow. Assists with planning,
coordination, and execution of recruitment activities, applicant interviews, and school events; prepares admissions materials and routine
communications across phone, email, in-person, and virtual channels. Provides co-advising and file review support for the Early Assurance
Program and helps assemble program materials and logistics. Generates basic reports on applicant data and status, interprets straightforward
trends for staff and leadership, and maintains strict confidentiality in alignment with FERPA/HIPAA. Works collaboratively with staff,
faculty, and external partners to meet timelines and service standards; escalates complex cases and does not make independent admissions
decisions. Occasional evenings/weekends and limited travel may be required for recruitment and student affairs events.

Key
Responsibilities

• Prepares admissions materials for review.
• Independently reviews and accurately evaluates admissions
  files in an efficient and timely manner. Consults with experienced level staff or faculty when reviewing more complex applications. Works in
  conjunction with the team to advance applications to the next stage of the admissions process to facilitate admissions
  decisions.

  Provides support in preparing and assembling materials for the Early Assurance Program.

  
  
  

  Serves as a co-advisor to
  prospective applicants on the Early Admissions Program admission process, program requirements and regular event planning (e.g.,
  presentations, information sessions, workshops) and marketing, including applicant interviews and committee meetings specific to the
  recruitment for UCR SOM Early Assurance Program. Independently reviews and evaluates admissions files exclusively for the Early Assurance
  Program.




40%

• Under close supervision from manager or higher level Admissions/Recruitment Specialist, provides information to the
  public and prospective applicants on admissions requirements, and school/college programs and curricula.
• Provide information to and
  advise prospective applicants on curriculum
  requirements, including effectively communicating admissions policies and procedures that
  encourages completion of the admissions process. Serve as advisor to prospective applicants on the medical school admissions process,
  admission requirements and other inquiries regarding UCR SOM programs. Independently responds to routine inquiries from applicants via
  phone, e-mail, in-person, and virtual settings.
  Participates in approved training and development activities to learn and maintain
  programmatic and subject matter competency.



35%

• Assists with the planning, coordination, execution, and tracking of activities for
  medical school recruitment events (e.g., First Looks, Recruitment Day, Tabling, Presentations), applicant interviews, and other special
  events (e.g., White Coat Ceremony, Orientation, Match Day, Graduation). Works independently and collaboratively coordinating assigned tasks
  and projects to keep all event planning on track.



15%

• Produces reports.
• Prepare statistical/analytical reports on admissions
  data, applicant profiles and status. Ability to interpret data to be shared with leadership.



5%

• Other duties as
  assigned.



5%

Special Conditions

• Please note that this position is currently hybrid, with 3 days in the
  office and the remainder working remotely. Schedules may change due to operational needs. This position will also be required to work
  occasional evenings and/or weekends as needed for recruitment/outreach events and other student affairs activities.
• Occasional
  travel for university related business meetings, conferences and/or professional development.
• Shift Work (hours outside standard
  Mon-Fri 8AM-5PM work hours)