Advancement Database Manager

Position

Advancement Database Manager

Division:

Institutional Advancement

Department:

Institutional Advancement

Reports to:

Vice President for Institutional Advancement

Position Summary

Livingstone College seeks an experienced and detail-oriented Advancement Database
Manager to oversee, maintain, and optimize the College’s advancement and fundraising database systems. This position plays a
critical role in ensuring data integrity, supporting donor relations and prospect management, and providing accurate, timely reporting to
advance fundraising strategy and institutional goals.

The ideal candidate will have 5–7 years of experience managing
advancement or nonprofit fundraising databases, Raiser’s Edge experience strongly preferred, and a demonstrated ability to
translate complex data into actionable insights for advancement leadership and staff.

Essential Duties &
Responsibilities

The results you will deliver each day that matter most!

Database Management &
Systems Administration

• Manage, configure, and maintain the College’s advancement database (Raiser’s Edge preferred),
  including integrations with gift processing, events, finance, and marketing systems.
• Serve as the primary system administrator
  and point of contact for advancement database operations and troubleshooting.
• Lead database-related projects, including system
  upgrades, data migrations, new module implementations, vendor coordination, testing, and documentation.

Data Integrity
&
Governance

• Develop, implement, and enforce data-entry standards, naming conventions, validation rules, and
  deduplication
  processes.
• Conduct regular data audits to ensure accuracy, consistency, and compliance with institutional
  standards.
• Maintain compliance with applicable data privacy and communications regulations (e.g., GDPR, CAN-SPAM), as well as
  College data governance
  policies.

Gift Processing & Financial Reconciliation

• Process gifts,
  pledges, memberships, and other
  advancement transactions accurately and timely.
• Code and reconcile gifts with the Business Office
  and Finance Department as
  required.
• Support campaign, appeal, and fund structures, including soft credits and stewardship
  workflows.

Reporting, Analytics & Prospect Support

• Build, maintain, and automate queries, exports,
  segments, and reports for
  development, alumni relations, and senior leadership.
• Design and deliver complex reports and dashboards
  to track fundraising
  performance, campaign progress, and donor engagement metrics.
• Support prospect research and moves management
  by maintaining
  constituent records, giving histories, and cultivation and stewardship activity logs.

Events &
Engagement Support

• Manage event-related database functions, including registrations, ticketing, attendee tracking,
  seating, and post-event
  reconciliation and reporting.
• Support advancement staff with event data imports, exports, and performance
  analysis.

Training & User Support

• Provide training, documentation, and ongoing support to
  advancement staff to ensure
  effective and consistent system use.
• Translate technical database concepts into clear guidance for
  non-technical users.
• Additional duties as assigned.

Education/ Experience

What you will
need to be
successful!

• Minimum 5–7 years of hands-on experience managing advancement or fundraising databases
  (Raiser’s
  Edge highly preferred).
• Strong proficiency with Raiser’s Edge or comparable advancement CRM systems (e.g., Raiser’s
  Edge NXT,
  Blackbaud CRM).
• Experience supporting event modules and third-party integrations (e.g., Eventbrite or similar
  platforms) with
  transactional reconciliation.
• Advanced skills in Excel (pivot tables, XLOOKUP/VLOOKUP); working knowledge
  of SQL
  preferred.
• Experience with reporting and visualization tools (e.g., Power BI, Tableau, or similar).
• Demonstrated
  experience with data migration, cleansing, deduplication, and data governance best practices.
• Excellent analytical,
  organizational, and problem-solving skills.
• Strong written and verbal communication skills, with the ability to train and support
  diverse users.
• Bachelor’s degree in information systems, Data Management, Business, or a related field, or equivalent
  professional experience.

Preferred Qualifications

• Certification or formal
  training
  in Raiser’s Edge or Raiser’s Edge NXT.
• Experience in higher education, nonprofit advancement, or philanthropic
  organizations.
• Familiarity with fundraising operations, gift agreements, pledges, and donor stewardship processes.
• Experience managing API-based integrations and third-party vendors.

Working Conditions

• Standard business hours with occasional evenings or weekends required to support events, campaigns, or reporting deadlines.
• Hybrid work arrangements may be available based on departmental needs and institutional policy.

Life at
Livingstone College

Why we believe you will love working at Livingstone College!!

Livingstone College is a
private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success.
Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher
education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop
student potential for leadership and service to a global community.

About Livingstone College: http://Livingstone.edu

Livingstone College is an equal opportunity employer that employs qualified
individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age,
disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under
applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled
candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to
contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No
recruiters or agencies without a previously signed contract.