Annual Giving Coordinator

FLSA Status: Non-Exempt

Grade: 7

Position Summary

The Annual Giving Coordinator is responsible for
planning, coordinating, and executing the ECU Foundation’s annual giving program. The Annual Giving Coordinator oversees the cultivation,
solicitation, and stewardship of donors who give—or choose to give—on an annual basis. This role manages day-to-day operations related to
donor portfolios, appeals, stewardship activities, and reporting. The coordinator collaborates closely with the ECU Foundation team and
campus partners to increase donor participation, retention, and consistent philanthropic support for ECU. 
Essential Job Duties

Annual Giving Program Coordination

• Serve as the primary point of contact and lead for the ECU Foundation’s annual giving
efforts.
• Develop and maintain a comprehensive annual giving schedule to ensure consistent and timely outreach to
alumni, 
parents, and friends.
• Recommend and implement strategies to increase donor participation, including new donor
acquisition, donor 
retention, and recurring giving programs.
• Work directly with the Chief Advancement Officer to manage donor
portfolios based on areas of interest, geographic location, and giving experience
• Coordinate annual giving priorities with the Chief
Advancement Officer to ensure alignment with the ECU Foundation’s overall goals.

Appeals and Solicitations

• Plan and execute
annual giving appeals across multiple channels, including face-to-face, direct mail, email, phone, and digital platforms.
• Coordinate
audience selection and list segmentation in partnership with the ECU Foundation team to ensure targeted and effective messaging.
•
Monitor and track response rates to evaluate the effectiveness of appeals and solicitation strategies.

Donor Communication and
Stewardship

• Draft and coordinate donor-facing communications, including solicitation letters, impact updates, and
stewardship 
messaging, maintaining a warm and professional tone.
• Manage the annual giving acknowledgment process to ensure
donors receive timely and meaningful recognition for their support.
• Implement year-round stewardship touches to keep annual donors
engaged and informed about the impact of their gifts.
• Respond promptly and professionally to donor inquiries related to annual
giving.
• Data Management and Reporting
• Effectively utilize the ECU Foundation’s donor tracking database and documentation
processes.
• Track annual giving metrics and prepare regular reports on donor participation, retention, and progress toward annual
goals.
• Maintain accurate donor records, including constituent updates and appeal response tracking.
• Evaluate program outcomes and
recommend improvements based on data analysis and donor feedback.

Administrative Coordination

• Maintain organized files,
templates, and procedures to ensure continuity and efficiency within the annual giving 
program.
• Collaborate with colleagues in
major gifts, alumni relations, and communications to provide a seamless donor 
experience.
• Other duties as assigned by
Supervisor or designee.
Omission of specific statement of duties does not exclude them from the position if the work is similar, related
or a logical assignment to the position. 

Qualifications 

Bachelor’s degree or an equivalent combination of
education and relevant experience.

Preferred Qualifications

• Minimum of two (2) years of experience in fundraising, annual
giving, donor relations, nonprofit development, or a 
related field such as marketing or project coordination.
• Experience
managing a program area or projects from start to finish.
• Experience using a donor database or CRM (e.g., Blackbaud, Salesforce,
Ellucian).
• Understanding of basic fundraising metrics, including donor retention and acquisition.
• Experience working in higher
education.
• Leadership experience in competitive environments.
• Experience in recruiting and/or fundraising.
• Experience working
within successful, goal-driven organizations.

Licenses/Certifications

• Valid driver’s license

Knowledge, Skills, and
Abilities

• Demonstrated ability to manage multiple projects independently while meeting deadlines and maintaining
strong 
attention to detail
• Proficient in Microsoft Office Suite or Google Workspace, including spreadsheets for tracking and
reporting
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills with
demonstrated customer service orientation
• Demonstrated ability to maintain confidentiality when handling sensitive donor
information
• Proven time management skills with ability to effectively manage multiple priorities
• Ability to work independently and
exercise sound judgment in complex situations
• Strong problem-solving skills with ability to take initiative and make decisions within
scope of authority
• Self-motivated with a strong sense of ownership and accountability.
• Highly organized and detail oriented.
•
Donor-centered approach focused on relationship-building.
• Collaborative and able to work effectively with diverse campus partners.
•
Sound judgment and professional discretion.
• Must have a strong work ethic and lead by example 
• Must be a professional,
credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act
ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands

The physical demands
described here are representative of those that must be met by an employee to successfully perform the essential functions of the
job. 

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively
with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and
other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work
environment characteristics described here are representative of those an employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The
work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment.
Professional
attire required for off-campus meetings
Occasional evening or weekend work may be required for special events or peak activity
periods.

Supervisory Responsibility 

None

Reports to: Chief Advancement Officer, ECU Foundation

Works
closely with: Chief Executive Officer, Chief Operating Officer, Development Officer, Campaign Project Manager, Director of Alumni
Relations, Secretary, Data Analyst, and other ECU Foundation team members

East Central University, in compliance with all applicable
Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability,
marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not
limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries
regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580)
559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf