Aquatics Coordinator

Posting Number: 20260030S

Location
Villanova, PA

Work Schedule:
full-time/12-months

Department: 775-Athl – Intramurals

Position
Summary

Why work at Villanova?

• Join a mission-driven organization. Since
  Villanova University’s founding in 1842,
  we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova
  has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News &
  World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward
  momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits
  package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership,
  professional development, tuition assistance, and more.

The Aquatics
Coordinator supports the daily operation of Villanova’s natatoriums across all Villanova campuses, including Cabrini, by coordinating pool
schedules, lifeguard staffing, safety systems, aquatic programming, and facility readiness. Working under the direction of the Director of
Fitness & Recreation – Aquatics, Operations & Risk Management, this role ensures that aquatic facilities and programs operate safely,
efficiently, and in compliance with University policies and regulatory standards.

This position focuses on execution and coordination
of aquatic operations, lifeguard workforce management, program delivery, and stewardship of resources that enable recreation, club sports,
rentals, and varsity aquatic events to function smoothly.

Villanova is a Catholic university sponsored by the Augustinian Order. The
University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and
values.

Duties and Responsibilities

Aquatics Operations

• Coordinate daily pool
  schedules for recreation swim, club sports, rentals, lessons, and aquatic programming across Villanova and Cabrini.
• Work with
  professional staff, lifeguards, Facilities, Custodial Services, and third-party vendors to support natatorium readiness.
• Assist with
  game-day aquatic operations for varsity Swimming & Diving and Water Polo.
• Coordinate operational setups, equipment checks, and
  facility readiness tasks.
• Submit and track work orders and service requests.
• Maintain pool equipment, rescue gear, and
  chemical supplies.
• Support facility improvement and renovation projects involving natatoriums.
• Support aquatics-related
  camps and rentals in coordination with the Dixon Center.

Lifeguard & Workforce Coordination

• Coordinate
  hiring logistics, onboarding, scheduling, and coverage for approximately 40 student and part-time lifeguards.
• Maintain records for
  certifications, training, schedules, and employment status.
• Submit personnel and payroll documentation in accordance with University
  processes.
• Provide day-to-day supervision, guidance, and feedback.
• Support ongoing staff training and emergency
  preparedness.

Risk & Compliance Support

• Implement aquatic safety plans, emergency action plans, and
  compliance protocols.
• Track and verify lifeguard certifications and renewals.
• Perform and document monthly AED
  tests.
• Support inspections, audits, and regulatory reviews led by the Director.
• Maintain safety logs and incident
  documentation.
• Stay current on aquatics best practices through professional development.

Aquatics Programming &
Participation

• Coordinate scheduling and logistics for aquatic programs, lessons, rentals, and special events.
• Track
  daily open-swim participation and utilization.
• Support outreach and engagement for aquatic programs.

Fiscal &
Resource Stewardship

• Monitor lifeguard staffing levels and natatorium operating costs.
• Support accurate payroll,
  purchasing, and inventory tracking.
• Assist with revenue-generating aquatic programs and rentals.
• Steward equipment,
  supplies, and chemicals to promote safe and efficient operations.

Other

• Perform other duties and assist
  with projects as assigned.

Minimum Qualifications

Formal Education
* Bachelor’s degree
in Recreation Management, Sports Management, Physical Education, or a related field, or an equivalent combination of education and relevant
experience.
* First Aid, CPR, and AED certification (must be obtained within a specified period after hire).
* PA Pesticide Applicator
and Category 24 License (must be obtained within a specified period after hire).
* Lifeguarding certification. (must either be active or
previously held and then reactivated within a specified period after hire).

Work Experience
* 0-2 years of
experience in aquatics, pool operations, athletics, campus recreation, or a related student-centered environment.
* Relevant student
employment, internships, or graduate assistantships in aquatics, recreation, or athletics may be counted toward experience.
* Experience
working in a customer-facing or student-facing environment.
* Experience working as a lifeguard.

Work Skills
(e.g., written and verbal communication skills)
* Strong customer service skills and the ability to engage effectively with a diverse
campus community.
* Strong organizational skills with attention to detail.
* Clear verbal and written communication skills.
*
Ability to prioritize tasks, adapt to changing operational needs, and make sound decisions in a dynamic facility environment.
* Ability
to work collaboratively and provide guidance to student employees.
* Ability to learn recreation management systems and equipment
tracking workflows.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and
area)
* Familiarity with pool operations, equipment, and basic aquatics safety practices.
* Understanding of risk management and
customer service expectations in recreational settings.
* Commitment to student development, wellness, and fostering an inclusive and
supportive environment.
* Familiarity with pool mechanical systems or willingness to learn.

Equipment
Knowledge
* Proficiency with standard computer applications (e.g., Microsoft Office, email, scheduling
tools).

Other:
* Ability to work early mornings, evenings, and weekends based on facility
needs.

Preferred Qualifications

Formal Education
* Bachelor’s Degree.

Work
Experience
* 1-2 years of experience in aquatics, pool operations, athletics, or campus recreation.
* Experience supervising,
mentoring, or training student employees.
* Experience coordinating schedules or supporting time and attendance processes.
*
Experience supporting aquatic programs, lessons, rentals, camps, or on-site recreation events.

Work Skills (e.g.,
written and verbal communication skills)
* Demonstrated ability to lead student employees in a dynamic, customer-facing environment.
*
Experience coordinating logistics, schedules, or staffing in a facility-based operation.
* Strong problem-solving skills in fast-paced,
safety-sensitive environments.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field
and area)
* Knowledge of recreation center and aquatic facility operations, including equipment safety and customer service
standards.
* Understanding of student development principles and effective practices for supporting student employees.
* Familiarity
with aquatics-related risk management, emergency response procedures, and safety protocols.
* Knowledge of recreation management systems,
check-in software, or facility scheduling platforms.
* Familiarity with collegiate recreation best practices, including NIRSA
standards.

Equipment Knowledge
* Familiarity with pool mechanical systems and aquatic facility equipment.
*
Familiarity with Daktronics, Colorado Time Systems, or similar aquatic timing and scoreboard systems.

Other
*
Demonstrated engagement in professional development through conferences, workshops, or professional organizations such as
NIRSA.

Physical Requirements and/or Unusual Work Hours

Working Conditions/Environment: (conditions,
if known, which may impact the

incumbent working in this position)

Environmental conditions:
(any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).

a.
Work is performed primarily in natatoriums and aquatic facilities and includes regular proximity to pools, water, pool chemicals, humidity,
noise, and varying temperatures.

b. Some duties may be performed in outdoor recreation areas and during varying weather
conditions.
Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time,
manual dexterity, walking etc.)

a. Requires the ability to walk, stand, lift up to approximately 45 pounds, and move
equipment throughout aquatic facilities, perform routine facility checks, and use standard office and pool-related
equipment

Special Message to Applicants

This position will be available starting June
2026.

Salary Posting Information

This position falls within salaried grade 12 and the range for this position
is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s
qualifications, department budget availability, market data, and internal equity.