Assistant Dean, Admission

Work Type: Regular

Location: Los
Angeles

Categories: Salaried

Title: Assistant Dean,
Admission

Department: Admission: General

Duration: Indefinite

Employment
Status: Exempt, Full Time

Job Summary

Reporting to the Associate Dean, the Assistant Dean, Admission
will be a key member of the admission team. The Assistant Dean will represent the institution at high schools, community colleges, and
community-based organizations nationwide, delivering information sessions, participating in college fairs, leading workshops, and supporting
other recruitment initiatives. The Assistant Dean will work closely with student workers, including leading the tour guide program and
assisting with the administration of the summer internship program. The Assistant Dean will serve on the Campus Visit Student Worker Teams.
They will also read and evaluate applications and actively participate in the committee process to select candidates. Additional
responsibilities may be assigned based on the needs of the office and the individual’s skills.

Job Duties

• 25%
  – Campus Visit Program Management – Oversee the campus tour guide program, including the hiring, training, scheduling, and
  supervision of 50 student tour guides. Develop semester and monthly training sessions, manage weekly work schedules, and assign supplemental
  projects during low-traffic periods. Manage a $40,000 budget for tour guide pay, approve timesheets, and track hours to ensure compliance
  with student employment limits. – (Essential)
• 20% – Territory Management and Recruitment Travel – Manage assigned
  geographic territories, including extensive out-of-state travel. Build relationships with counselors and schools, attend recruitment events,
  and host off-campus programs. Use CRM tools to assess territory strategy, track engagement, and evaluate event effectiveness. –
  (Essential)
• 15% – Campus Visit & Student Worker Teams – Serve as a senior member of the Campus Visit, and Student
  Worker Teams, contributing to strategic planning and oversight. – (Essential)
• 10% – Application Review – Evaluate
  first year and transfer applications. Provide leadership in admission committees, support consistent application review standards, and train
  new readers by offering feedback and guidance. – (Essential)
• 10% – Slate CRM and Campus Visit Operations – Manage
  all campus visit events in Slate, including scheduling over 500 events annually for 10,000+ visitors. Build and activate registration
  systems, track attendance, and analyze yield data. Coordinate student availability based on class schedules to optimize visit timing. –
  (Essential)
• 10% – Admission Summer Internship Program Support – Assist in coordinating the hiring, training, and
  supervision of 6 summer interns. Manage the summer visit calendar and coordinate with campus partners such as facilities and dining. Assist
  in administering a $60,000 program budget. – (Essential)
• 5% – Special Visit & Group Visit Coordination – Manage
  special visit requests, including confidential VIP tours, and coordinate with departments to enhance the visit experience. Coordinates with
  the group visit lead to organize and staff visits from community-based organizations, schools, and internal partners. –
  (Essential)
• 5% – Admission Officer of the Day (AOD) – Serve in the Admission Officer of the Day rotation to deliver
  information sessions, respond to inquiries from prospective students and families via phone, email, and in person. –
  (Essential)

Minimum Qualifications

• Bachelor’s degree in liberal arts, communication, marketing or other
  fields that relate to position responsibilities or equivalent combination of education and experience.
• Three years of experience in
  undergraduate higher education and an understanding of a residential liberal arts experience.
• Proficiency in Microsoft Office
  applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any
  combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and
  thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and
  accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing
  and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of
  constituencies.
• Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and
  performing work effectively in high-volume, high accountability, confidential environment with multiple and changing
  priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize
  multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to
  self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and
  professionally across functions, disciplines, levels, and with diverse groups.
• Knowledge of contemporary leadership and management
  methods to ensure employee success and achievement, and demonstration of related and applicable skills as evidenced by the ability to
  effectively direct, assess and evaluate performance of direct reports.
• Ability to effectively design, define, describe and document
  job functions, responsibilities, tasks, and required qualifications associated with supervised positions, and the demonstrated skills in
  assessing candidates’ experience, knowledge, skills and abilities when hiring for vacant positions, ensuring the best choice of
  candidate.
• Ability to provide employee development, training and opportunities for direct reports to demonstrate performance
  achievement and success; recognizing performance of both above standards and needs improvement and respond accordingly.
• Skilled at
  communicating feedback verbally, in writing and electronically; and documenting performance via introductory and annual performance
  appraisals.
• Skilled in developing and determining corrective employment/performance/behavioral strategies, as
  needed.
• Demonstrated ability to design and execute performance improvement plans, conducting disciplinary action and/or determining
  the appropriateness of employment continuation.

Preferred Qualifications

• Essential experience with managing
  tour guides or other cohorts of student employees.

EXPECTED HIRING RANGE: $68,640/yr-$73,100/yr

If you are offered this
position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education,
experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers
internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base
salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.
We also offer a generous compensation and benefits package.