Assistant to Chair

Organization: Nursing Academic
Programs

Job Location: Oklahoma-Oklahoma City-Health Sciences
Center

Schedule:

Work Schedule: Monday – Friday, 8:00 AM – 5:00
PM

Work Type: Onsite

Salary Range: Targeted salary up to $50,300, based on
experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

*

This position will provide the critical connecting role
between Academic Affairs and Faculty Affairs in working with the Department Chairs in managing the two faculty-related software platforms
essential for documenting and managing faculty workload (TAMS) and assignment of faculty as primary and secondary instructors in Peoplesoft.
The accuracy of this process is critical for budgeting, managing workload and driving the accurate management of our Learning management
system in regards to faculty assignments and subsequent development of courses. Performs complex administrative duties for the Department
Chair. Directs and coordinates daily operations of the office or program by serving as a staff and resource person. Acts as a liaison with
internal and external agencies, compiles data, statistics, and other information. Plans events and special projects.

Duties:

• Provides administrative assistance to the Chair, to include but not limited to, making travel
  arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking
  supplies, and resolving departmental problems as they arise.
• Assists the Chair with various committees and associated
  responsibilities.
• Manages the daily operations of the office or program.
• Assists with the hiring and termination of office
  staff.
• May delegate tasks and acts as the lead employee.
• Acts as the liaison between the Department and other campus
  departments, faculty, staff, and business and/or government entities.
• Prepares monthly reports for balanced accounts, verification
  reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Chair.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects or assignments requiring
  initiative, independent action, and specialized knowledge or expertise.
• May include event planning, producing in-house
  publications, and planning public relations functions.
• Provides information or counseling to students, employees, or the outside
  public. Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of
  problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the
  function of the position.

Job Requirements

*

Required
Education: Bachelor’s degree in Business, Psychology, Education, or related field., AND:

• 60 months
  administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership
  role.

Equivalency/Substitution: Experience or a combination of education & related experience can be
considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat
  Pro
• Demonstrated ability in document preparation and proof reading
• Excellent interpersonal skills
• Ability to work
  independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail
  oriented
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and within
  deadlines
• Ability to communicate verbally and in writing

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listens.
  • Use of a computer and calculator.
  • Standing, stooping, bending, and reaching.
  
  
• Environmental:
  • Standard office environment.
  
  

Why You Belong at
the University of Oklahoma: The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU,
we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and
regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic
information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or
status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing,
financial aid, and educational services.

Hiring contingent upon a Background Check?:
Yes

Special Indications: None

Job Posting: Sep 17, 2025