Assistant to the Dean

Salary Range

$65,000 – $80,000 / year

Job Summary

The Assistant to the Dean at the Graves
Business School plays a vital role in supporting the Dean in executing strategic initiatives, managing administrative operations, and
fostering an efficient, high-performing work environment. This position encompasses strategic planning, staff development, fundraising
activities, academic scheduling, and policy guidance. The role requires a dynamic individual with exceptional organizational, communication,
and problem-solving skills, adept at managing multiple priorities with discretion and professionalism.

Job
Duties

• Strategic Support: Assist in implementing the school’s strategic plan, collaborating with the
  Dean, staff, and faculty leaders to identify and advance strategic priorities.
• Workflow Administration: Manage
  the Dean’s daily workflow, including scheduling, keeping the Dean informed of important messages, events, and tasks.
• Report Management: Ensure the timely preparation and submission of reports, including school reports, P-Card processing
  logs, and other documentation.
• Fundraising Assistance: Actively support and coordinate the school’s fundraising
  initiatives and events.
• Teamwork and Staff Development: Work independently and collaboratively to enhance
  operational and organizational effectiveness; streamline staff development and evaluation processes.
• Policy
  Guidance: Provide guidance on academic policies, including promotions, tenure, sabbaticals, faculty hiring, and conflicts of
  interest.
• Departmental Coordination: Serve as the primary liaison for departments engaging with the Dean’s
  office.
• Research and Analysis: Conduct research, analyze data, and prepare comprehensive reports to support
  decision-making.
• Academic Scheduling: Coordinate class schedules with school departments and maintain the master
  schedule, liaising with the Registrar’s office.
• Stakeholder Engagement: Respond to inquiries from faculty,
  students, and stakeholders with professionalism and discretion.
• Project Management: Apply project management
  principles to oversee special projects, ensuring timely completion and progress reporting.
• Advisory Board
  Liaison: Represent the Dean on various advisory boards.
• Technology Proficiency: Maintain and update
  website content and social media, ensuring seamless online presence.
• Organization and Management of Personnel
  File: Maintain personnel files and collaborate with Academic Affairs and other university units.

Requested
Minimum Qualifications

Education:The successful candidate must have a Bachelor’s Degree in Business,
Management, or a related field from an accredited college or university.

Experience: At least three years of work
experience as an Executive Assistant or serving in a similar role in a professional office setting is required.

Other
Preferences for Consideration

Preferences:
A Master’s Degree from an accredited college or
university.

Knowledge, Skills & Abilities

Knowlege, Skills & Abilities:

• Skills: Exceptional written and oral communication skills, proficiency in English grammar and punctuation, and intermediate
  skills in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.
• Flexibility: Willingness to work
  occasional evenings and weekends.

Posting Number: ST01404

Number of Vacancies: 1

Special Instructions to Applicant

Please enter two professional references in the References page of the
application.