Job Summary
Procurement
Management
Direct/Manage/Supervise component purchasing specialists and procurement specialists. Develop and implement business
plans, policies, and procedures. Collaborate with other departments to prioritize procurement needs. Evaluate results within business unit
to determine if organizational objectives are being met. Analyze and resolve procurement issues such as budget impact, investigation of
supply sources, proposals, bids, etc. May act as first point of contact for outside vendors in the absence of a dedicated Vendor Relations
specialist.
Responsible for leading the University IT department’s vendor management and contract negotiation efforts. This role
places a strong emphasis on purchasing and negotiating enterprise software agreements, including major vendors such as Microsoft and Adobe.
Key responsibilities include negotiating IT contracts, managing vendor relationships, and ensuring all IT contracts are centrally stored and
maintained. The position also ensures timely contract renewals and conducts vendor due diligence and market analysis to select the most
effective and cost-efficient solutions for each IT project. Works collaboratively with central IT as well as IT managers across departments
campus-wide. Actively promotes the value and benefits of central IT services to both vendors and the broader campus community. Oversees all
functions, duties, and responsibilities of the University of Utah Office of Software Licensing. The office negotiates software licensing
agreements and manages licenses acquired under those agreements. It provides software licensing products and related support to University
of Utah students, staff, and faculty; University of Utah Hospitals and Clinics; the Utah State Board of Regents; and 15 additional colleges
and universities across the State of Utah.
Learn more about the great benefits of working for University of Utah:
benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on
their business need and budget.
Responsibilities
Associate Director, Procurement
ManagementDirect/Manage/Supervise component purchasing specialists and procurement specialists. Develop and implement business
plans, policies, and procedures. Collaborate with other departments to prioritize procurement needs. Evaluate results within business unit
to determine if organizational objectives are being met. Analyze and resolve procurement issues such as budget impact, investigation of
supply sources, proposals, bids, etc. May act as first point of contact for outside vendors in the absence of a dedicated Vendor Relations
specialist. Third-level manager. Manages the activities of first-level and second-level managers and/or supervisors. Responsible for hiring,
firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.Requires a bachelor’s (or
equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience.This is an Associate Director-Level
position in the Management track.Job Code: M23595Grade: M23Expected Pay Range: $82,939 to $190,271
As Associate Director, you will:
Lead and supervise a small team responsible for managing the University’s software licensing portfolio, including negotiating and onboarding
new agreements, overseeing renewals, coordinating deployments, and ensuring license compliance.
Monitor all software licenses and
agreements to ensure compliance, optimize usage, and maximize value for spend, including providing required reporting and documentation.
Oversee the timely and accurate completion of internal software service requests, ensuring high-quality customer service and effective
delivery to campus stakeholders.
Collaborate closely with IT Services, Finance, Procurement, USHE partner organizations, and departments
across the University to support software licensing operations.
Develop and maintain strong relationships with software vendors and
external partners to ensure smooth, cost-effective, and compliant license delivery.
Provide leadership, performance management, and
professional development for team members, fostering a culture of accountability, service excellence, and continuous improvement.
Manage
departmental operations, including budget oversight, documentation, equipment, timekeeping, and other administrative duties as
assigned.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for
1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Associate
Director, Procurement Management: Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of
directly related work experience.
Preferences
Strong interpersonal and relationship-building skills, with the ability to
work effectively across diverse stakeholder groups.
Demonstrated experience negotiating enterprise-level software agreements at both the
USHE and institutional (University) level.
Advanced Microsoft Excel skills, including data analysis, reporting, and license
tracking.
Experience managing complex software licensing environments and ensuring compliance.
Proven ability to analyze vendor
proposals, pricing models, and market trends to support strategic decision-making.
Experience leading or mentoring a team, with a focus
on collaboration and continuous improvement.
Special Instructions
Requisition Number: PRN44287B
Full Time
or Part Time? Full Time
Work Schedule Summary: M,T,W,Th,F 8AM – 5 PM
Department: 01560 – OFFICE OF SOFTWARE
LICENSING
Location: Campus
Pay Rate Range: 100,000 – 150,000
Close Date: 2/20/2026
Open Until
Filled:
To apply, visit https://utah.peopleadmin.com/postings/196531
jeid-b74a9917d52d1d4aae17c80e75f6b831
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