Associate Director, Alumni Relations Administration

Associate Director, Alumni Relations Administration

Wayne State University is searching for an experienced
Associate Director, Alumni Relations Administration at its Detroit campus location.

Wayne State is a premier,
public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich,
high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional
educational opportunities which prepare students for success in a global society.

Essential functions (job
duties):

Job Purpose

Team oriented leader within Alumni Relations and Wayne State University Alumni Association
(WSUAA), whose programming and process management contributes to the high-quality alumni experience and engagement operation.

The
associate director coordinates, advises, and administers budgets and expenditures for the Office of Alumni Relations and the WSUAA. Maintain
fiscal integrity, compliance and proper stewarding of the financial resources allocated to Alumni Relations. Align business procedures and
accounting practices with university and division business affairs policies and practices; and oversee their implementation by all units
that rely on alumni funds. Oversee preservation, maintenance, and usage of the historic Tierney Alumni House. This position reports to the
Associate Vice President, Advancement Communications & Engagement/Executive Director of WSUAA.

Essential Functions

(Essential
functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable
accommodation. The essential functions are listed in order of importance.)

Essential Functions % Time

Prepare, analyze, and
reconcile financial transactions to verify accuracy and compliance with generally accepted accounting principles, university policies and
departmental objectives. Identify and research discrepancies and request or prepare necessary corrections. Maintain account balances and
track financial documents in process. 15%

Act as a leadership liaison to members of the WSU Alumni Association Board. Develop meeting
agendas; attend WSUAA board meetings; and draft board communications at request of the Associate Vice President/Executive Director. Serve as
staff liaison for assigned board committees. Help ensure adherence to the WSUAA by-laws. Manage board member training and succession
planning. 15%

Manage and expand the alumni benefits and services program to include affinity partnerships, program contracting,
marketing and promotion, revenue generation, and engagement reporting. 15%

Serve as building coordinator for the Tierney Alumni
House. Monitor adherence to the property’s usage guidelines, security protocol, access policy, and maintenance plan. Coordinate with
Facilities and other WSU departments to address maintenance and repair issues. 10%

Compile, analyze, prepare, and present statistical
and financial reports to the WSU Alumni Association (WSUAA) Executive Director, WSU Alumni Association Board, and division leadership.
Analyze monthly accounting reports to ensure accuracy of expenditures and revenue. Monitor encumbrances and liquidate as required.
10%

Supervise, document, and maintain the WSUAA accounting and audit control systems. Verify and review data entered in the
accounting system. Review accounting system needs and recommend changes to improve reporting. Coordinate and review banking fees and credit
card usage for WSUAA-specific accounts. Supervise cash disbursements and recording of cash. Manage WSUAA checking and investment accounts.
5%

Coordinate budget requests from units that rely on WSUAA funds. Assist supervisor with determination and preparation of annual
university budget requests 5%

Manage the annual auditing process for the WSUAA in collaboration with WSU’s Fiscal Operations
department. Prepare all account analyses and schedules as needed by the external auditors. Compile necessary data for the timely completion
of the IRS Form 990. Identify and complete appropriate federal and state tax reporting for the WSUAA. 5%

Provide feedback to Alumni
Relations staff regarding the financial implications of programs, events, and initiatives coordinated by Alumni Relations. Oversee
expenditure review to ensure accurate financial transactions. Collaborate with responsible individuals to prevent deficit spending.
5%

Supervise staff, effectively manage performance to meet individual and team initiatives; foster a collegial and highly productive
work environment. Recruit, interview, hire, train, coach, evaluate, and discipline staff. Establish and communicate performance expectations
in a manner that motivates and empowers staff to fulfill job duties. Encourage, support, and ensure employee participation in training and
development programs. 5%

Support the Director, Alumni Relations in the development and management of alumni awards and scholarship
programs. Create and monitor timelines, marketing and promotion plans, stewardship plans for recipients. Liaise with the Student Financial
Aid and Dean of Students offices as required. Convene and facilitate selection committee. Draft and distribute applicant and awardee
communications and prepare necessary payment requests. 5%

Perform other related duties as assigned. 5%

WORK
CONTEXT

This grid characterizes the position scope.

Job Reports to: Vice President/AVP/Dean

Leadership Accountability:
Develops strategic plans and interprets policy

Supervisory Accountability: None

Organizational Accountability:
None

Financial Accountability: Manages operating budget

Customer Accountability: Interfaces with customers outside the
S/C/D

Freedom to Act: Operates with significant autonomy

Unique
duties:

Qualifications:

MINIMUM QUALIFICATIONS

Education Bachelor’s degree

Graduation
from an accredited college or university with a degree in accounting, finance, business administration or related field.

Knowledge
and understanding of university policies and procedures.

Certified Public Accountant (CPA) preferred.

Experience Specialist
(minimum 5 years of job-related experience)

Minimum five (5) years’ experience in a business management role or performing accounting
functions. Demonstrated knowledge of generally accepted accounting principles.

Experience in the administration of complex budgets
and investments.

Professional understanding of, and interest in, Development and Alumni Affairs best practices and general
operations.

Positive and collaborative professional philosophy, recognizing that this position is integral to the achievement of the
goals and objectives of Development and Alumni Affairs.

KNOWLEDGE, SKILLS, AND ABILITIES

ANALYTICAL AND PRESENTATION SKILLS:
Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must
possess a demonstrated attention to detail in order to achieve a high degree of accuracy. Proposes and evaluates alternative solutions to
achieve organizational goals.

COLLABORATION: Exhibits a willingness to partner and model partnership with units across the university
with integrity and high character to reach unified goals. Possesses the ability to navigate difficult situations with grace and
understanding.

COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong
interpersonal skills are a must. Demonstrates the ability to plan and deliver oral and written communications that are impactful and
persuasive including presentations to university management and committees.

LEADERSHIP SKILLS: Demonstrated leadership skills that
can influence and motivate individuals and groups to achieve results. Maintain accountability for the university’s and division’s mission,
vision and values. Inspire your team to uphold these core values.

LEARNING AGILITY: Independent and innovative self-starter who
displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and
understanding when information gaps exist.

PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize
and plan work activities while meeting respective deadlines. Strong organizational, project and time-management skills required. Maturity,
sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment.

TEAMWORK: Ability to
collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome;
ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex
projects.

TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferably in the higher education
environment. Proficient with Microsoft Office suite, especially Word and Excel. Ability to understand and translate complex concepts into
lay terms.

WORKING CONDITIONS

Normal office environment. Hybrid schedule.

Adhere to confidentiality and data usage
policy for the division.

This position requires a high level of commitment and enthusiasm. It will require periodic extended hours to
support division objectives and time-sensitive projects.

Preferred
qualifications:

School/College/Division:

H86 – Development & Alumni Affairs

Primary
department:

H8604 Alumni Relations

Employment type:

• Regular Employee
• Job type: Full
  Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual
  Salary
• Hourly rate:
• Salary minimum: $78,000
• Salary hire maximum: $85,000

Working
conditions:

Normal working conditions. Hybrid schedule

Job openings:

• Number of openings:
  1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to
undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will
inform you if a background check is required.