AST DIR, Administrative Svcs

Job No: 537251
Work Type: Full Time
Location: Main
Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department: 29040100 –
MD-ANESTHESIOLOGY-GENERAL

Job Description

Classification Title:

AST DIR, Administrative
Services

Classification Minimum Requirements:

Master’s degree in an appropriate area and two years of relevant experience; or
a bachelor’s degree in an appropriate area and four years of relevant experience.

Job Description:

Reporting dually to the
Associate Director, Finance and the Associate Director, Personnel Administration, this position serves as the Assistant Director, Academic
Administration. This position plays a critical role in supporting the Department of Anesthesiology’s academic mission by overseeing key
administration functions related to faculty affairs, professional development, and operational support while effectively managing financial
oversight for numerous allowances, events, and projects. This position continuously develops and implements services, policies, practices,
and systems to increase organizational effectiveness and will serve as the main point of contact and overseer of the Faculty Support
Solutions team as well as Office of Faculty Affairs and Professional Development in support of the Department’s clinical, educational, and
research missions.

Administrative: Assists the department chair with coordinating and managing the department’s tenure and promotion
process, mid-cycle review for tenure-accruing faculty, sustained performance evaluations under the university’s Sustained Performance
Evaluation Program (SPEP). Responsible for ensuring that the semester faculty activity reports are complete and authorized in a timely
fashion.
Ensures that high levels of customer service are consistently provided by the team to faculty, research, finance, and
administrative staff. Shares responsibility to set and achieve team goals by reviewing internal processes and identifying changes or
enhancements to systems applications, websites, forms, procedures, etc. Responsible for effective staff management for the Faculty Support
Solutions and Office of Faculty Affairs and Professional Development teams, including hiring and orientation, training and development,
workflow and performance management, and the promotion of an inclusive and innovative work environment. Works with the department finance
team to ensure administrative staff are trained and in compliance with university fiscal policies. Supports and maintains departmental
promotions committee, department-specific promotion criteria committee, and mid-cycle review committee. Advises on and ensures that faculty
evaluation letters, academic achievements, and faculty CVs are properly documented and maintained in a consistent manner. Evaluates
professional development programs and academic support services to continuously monitor and improve services offered. Advises on and
coordinates efforts to continuously improve faculty development programs. Oversee the coordination with visiting professors to ensure visits
are properly planned and executed. Serves as an honest broker and supervisor of elections when the department faculty vote on department
affairs in the department. Coordinates with Associate Director of Finance, faculty, and staff to drive efficient utilization of space and
assists with the annual space survey. Assists Associate Director of Finance with IT coordination, tracking, ordering, and deployments.
Assists with the development of department alumni programs. Serves as the department’s contact with alumni, scheduling annual meetings as
appropriate, and maintains appropriate records, including UFF foundation letters. Serves as main point of contact for department events,
including faculty retreats, ASA, staff events, and holiday events.

Meets with staff regularly to check progress, assign tasks, and
make sure that the workload is appropriate. Delegating the responsibilities strategically to optimize the team’s performance with
programmatic goals to ensure continuous improvement and operational excellence.

Lead initiatives that foster a culture of continuous
improvement, professional growth and engagement through regular feedback, recognition programs and employee development support with
offering mentoring, training, and clear career progression pathways.

Serves as department liaison for College of Medicine and
University of Florida committees. Serves on various committees at the direction of the department chair and administrator or as nominated or
asked to serve by the College of Medicine. Serves as main point of contact to coordinate and manage the Department’s promotion and tenure
process and mid-cycle review for tenure-accruing faculty and serves as the honest broker for promotion and tenure voting for the department.
Serves as a liaison between the department and other departments, University entities and external organizations as a content matter expert.
Assists with Maintenance of Certification in Anesthesiology courses and oversees team responsible for implementing simulation courses in
local and Regional Programs.

Collaborates with the Associate and Assistant Directors to define and execute special projects for
administrative and faculty leaders. Coordinates a variety of meetings, activities, and events. The incumbent will serve as the main point of
contact regarding communication with event venue coordinators and participants, determining appropriate amount of space required,
selecting/securing a location, distributing materials, and other associated tasks to ensure that the activity is organized and successful.
Ensures there is continuous innovation in both Faculty Support Solutions and Faculty Affairs and Professional Development and efforts are
monitored, tracked, and modified as necessary.

Acts as primary back-up in the event of team member absence.

Expected Salary:

$83,000 – $93,000

Required Qualifications:

Master’s degree in an appropriate area and two years of relevant
experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

Preferred:

Experience
working in a clinical academic environment.

Must demonstrate strong leadership skills, initiative and good judgement with a
team-based attitude; flexibility and adaptability is crucial.

Excellent attention to detail, strong communication skills (written
and verbal) and interpersonal skills.

High level of organization and ability to manage multiple deadlines and prioritize
appropriately.

Must possess a strong ability to function in high-stress environments while keeping team morale high.

Must be
able to work both independently as well as in conjunction with the Department Management Team

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to providing
equal employment opportunities for all qualified individuals. If you require an accommodation due to a disability to apply for this
position, please contact the ADA Office at (352) 392-2477 or the Florida Relay System at (800) 955-8771 (TDD). For more information, visit
the UF ADA Compliance website: https://ada.ufl.edu

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health
Assessment Required:
No

Applications Close: 29 September 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537251

Our Commitment:
The University of
Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of
Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to
a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit
Accessibility at UF.

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