Athletic Operations Coordinator

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor’s, 11 Master’s, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution’s mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Athletic Operations Coordinator supports daily athletics operations by managing event logistics, scheduling, facilities use, travel, equipment, and administrative coordination for coaches and student-athletes. This role serves as a key point of communication, ensures smooth game-day and practice operations, and maintains compliance with institutional and NCAA guidelines in a fast-paced environment.

Responsibilities

• Coordinate game-day operations including facility setup, breakdown, and readiness.
• Serve as the primary liaison between athletics, facilities, campus police, game officials, visiting teams, and event staff.
• Ensure competition venues meet NCAA, conference, and institutional standards.
• Coordinate staffing needs for home events, including scorekeepers, clock operators, security, and support personnel.
• Assist with emergency action planning and game-day risk management procedures.
• Coordinate team travel logistics, including transportation, lodging, and meal planning, in accordance with University policies.
• Assist with scheduling competitions and coordinating logistics with visiting institutions.
• Serve as event manager for assigned sports, tournaments, and special events.
• Coordinate practice and competition schedules in collaboration with coaches and facilities staff.
• Serve as a liaison between athletics, campus facilities, and external venues regarding space usage and event needs.
• Support compliance with NCAA Division II, conference, and University rules and regulations.
• Maintain required operational documentation and reports.
• Provide administrative and operational support to head coaches and program staff.
• Assist with onboarding and supervision of graduate assistants, interns, and part-time event staff.
• Coordinate departmental calendars, meetings, and internal communications.
• Work collaboratively with campus partners including facilities, compliance, campus police, marketing, and event services.
• Represent VUU Athletics professionally at meetings, competitions, and University events.

Education

• Bachelor’s degree from an accredited institution.
• Prior experience in athletics operations, event management, or a related field.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to lift 10 pounds.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact [email protected].

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page.