Basic Needs Coordinator (Project Management Coordintor)

Job ID: 317153

Department

STUDENT LIFE (IN-STLI-IUINA)

Department Information

DIVISION OF STUDENT AFFAIRS

MISSION

The mission of the Division of Student Affairs is to intentionally build an engaged, inclusive, and healthy campus community through hands-on learning experiences and holistic student support.

VISION

To support, empower, and prepare every student for success.

VALUES

• Student Centered
  • We center what is best for students in our decision-making.
  
  
• Collaborative
  • We understand that working together is what is best for students.
  
  
• Data Informed
  • We use national and IU research and data to improve and evolve. Being informed communicates our credibility and our impact.
  
  
• Committed
  • We are all in. We aim to deliver consistent, high-quality experiences for students.
  
  

Job Summary

The Basic Needs Coordinator fulfills a critical role in the Office of the Dean of Students by managing the overall operations and functions of Paws’ Pantry and promoting basic needs services provided to graduate, undergraduate, and professional students and faculty/staff.

Department-Specific Responsibilities

• Provides day-to-day management of Paws’ Pantry operations.
• Oversees all aspects of food and resource procurement, inventory control, and distribution to ensure the highest quality service for over 1,200 clients per month.
• Trains and manages student staff and volunteers to ensure operations run smoothly and client needs are met.
• Manages Paws’ Pantry facilities; maintains a clean and well-ordered pantry and storage space.
• Responsible for all administrative duties including, but not limited to, fielding phone calls, emails, and setting up appointments.
• Develops partnerships and programs to support students facing basic needs issues, including Hunger and Homelessness Awareness activities and community resource and involvement fairs.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor’s degree in a related field, such as social work, public health, nonprofit management, or related field

WORK EXPERIENCE

Required

• 4 years of relevant experience

Preferred

• Experience coordinating and managing volunteers, or community outreach programs
• Experience with food safety regulations, inventory systems, and case management practices is also beneficial
• Experience working with students in a higher education environment
• Experience with outreach support for students

SKILLS

Required

• Demonstrated project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Effective interpersonal skills
• Ability to lead/manage others
• Ability to drive multiple projects to successful completion

Preferred

• Demonstrates effective problem solving, organization, and facilitation skills
• Demonstrated knowledge of Microsoft Office Suite including Outlook, Word, Excel
• Ability to work as a member of team and under minimal supervision
• Demonstrates knowledge of IUI policies and procedures
• Ability to handle sensitive information in a responsible and correct manner
• Ability to work in a large urban university setting

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University Indianapolis

Indianapolis, Indiana

Advertised Salary

$40,000 – $42,848 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University’s Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234