Business Specialist

Job Type: time type
Full time

Job Number: JR102691

Location:
Jacksonville

Department

Florida Institute Of Education (FIE), Business & Program Management

Compensation

$23.95 to Negotiable Hourly

General Description / Primary Purpose

Will manage business, budget,
finances, travel, and other processes for the Florida Institute of Education (FIE). Tracking and reconciling expenditures and/or preparing
detailed and summary reports; performing reviews of actual expenditures, posting to appropriate categories, and/or tracking revenue
documents; preparing expenditure forecasts using project sheets and data from program implementer; assisting with preparing budget
justifications for proposed grant and contract proposals and other documents related to budget preparation and submission process; and
providing general support to the FIE Business Office and FIE programs and services.

Job Function

• Perform
  day-to-day activities as related to department purchasing requests, deposits, staff recruitment and personnel action requests, payroll
  allocation, consulting contracts, travel-related requests, expenditure reports, and the recording of all transactions to applicable
  programmatic/project budget worksheets.

• Reconcile programmatic/project budget worksheets to Workday budget reports to ensure
  accuracy and proper documentation for all transactions.

  
  
• 
  

  Prepares accounting entries as required (e.g., journal transfers,
  budget amendments, year-end accruals).

• Each month, consolidate and summarize budget expenditures for program budgets and
  ensure all required post-award expenditures are posted to Workday.

  
  

• Compiling and maintaining data to support the preparation
  of creative and/or complex reports and presentations using spreadsheet software, particularly Excel, and a variety of data sources related
  to finances, programs and services, and evaluation.

• Represents the FIE Business Office as needed.

  
  

• Other
  job-related duties are requested by the supervisor.

Marginal Functions

• Perform other secondary
  administrative tasks that enhance or support the primary functions of the FIE Business Office.

• Assist with events that
  support FIE programs, including preparing materials, organizing logistics, and providing onsite support as needed.

  
  

• Perform
  additional duties as requested.

Required Qualifications

Bachelor’s degree or a high school diploma and 4+ years
of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

• Ability to
  exhibit a high degree of tact and sensitivity, deal directly with the public, students, faculty, and staff. and officials (both within and
  outside FIE) on behalf of the Business Manager and FIE staff.

  
  
  

• Documented professional experience in a complex professional
  financial position with responsibilities for budgets, and which includes experience with account and bank statement reconciliations as well
  as responsibility for account management, financial documentation, and high-volume transactions.

• 
  

  Demonstrated use of
  Microsoft Excel functionality (e.g., creating formulas, formatting, and conducting data searches).

  
  
  

• Demonstrated ability to
  coordinate complex tasks, to work independently, and to balance multiple priorities under deadline-driven
  conditions.

• Experience with Workday or similar financial software.

  
  

• Excellent interpersonal, written, and
  verbal communication skills.

• Experience in the capacity of financial administrative support in a higher education or similar
  non-profit institution is preferred.

  
  

This position requires a successful completion of a level 2 background screening with
fingerprinting. May have contact with young children at FIE-partner childcare centers.

Additional Application Material Required:

• 
  

  Current Resume

• 
  

  Cover Letter

• Name, current phone number, and email address of three professional
  references

Statement(s) of Understanding

This position requires a background check. In conjunction with the
University’s policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible
Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual
violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or
any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing
an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students,
faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit
discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national
origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not
commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an
investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged
Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It
reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.