Concurrent Enrollment Specialist – Program Specialist 2

Concurrent Enrollment Specialist – Program Specialist 2

Spokane Colleges

Location: Spokane Falls Main Campus Spokane

Department: SFCC Running Start & Outreach

Salary Range: $3,752 – $5,011

Starting salary for this position is: $3,752 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us

Spokane Falls Community College, part of Spokane Colleges, serves 6,000 students with liberal arts/transfer and professional technical programs across a 12,302 square mile region in Eastern Washington.

Applications will be accepted until 4:00 p.m. PST on 03/09/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Concurrent Enrollment Specialist – Program Specialist 2

JOB SUMMARY

Under the general supervision of the Director of Concurrent Enrollment Programs, the Program Specialist provides administrative and programmatic support for the Office of Concurrent Enrollment Programs. This role supports dual credit programs at Spokane Falls Community College (SFCC), including Running Start and Career and Technical Education (CTE) and Gateway to College. Key responsibilities include processing applications, transcript evaluation, monitoring student progress toward high school diploma completion, managing CTE articulation agreements, collecting and reporting program data, and performing related duties.

DUTIES AND RESPONSIBILITIES

• Coordinate and monitor all aspects of concurrently enrolled student progress toward earning a high school diploma, including, but not limited to; processing applications, intake and evaluation of transcript, processing enrollment verification forms, updating grades, credits, and test scores quarterly. *
• Create, track and reconcile various reports. Assist in the preparation of grants and program reporting. *
• Coordinate with teachers, counselors, staff, and administrators to successfully complete all aspects of the admissions and registration processes for dual enrolled high school students. *
• Assist with outreach efforts including presentations (virtual and in-person), classroom visits as well as dual credit information night presentations. *
• Collaborate with the Director to design and implement CRM driven communication and recruitment campaigns using email, phone, and other outreach tools.
• Track student eligibility requirements and communicate progress with teachers, administrators, counselors, and students. Process admissions, and registration for dual credit students, and coordinate related student services for concurrent enrollment programs.
• Serve as the primary point of contact for Career and Technical Education (CTE) and communicate verbally and in writing with teachers, faculty, administrators, staff, and students regarding program-related activities, including applications, transfer of credit, enrollment, and general program inquiries.
• Collect, analyze, and prepare course enrollment reports; collaborate with high school staff to ensure accurate student rosters.
• Utilize Canvas to manage and maintain student forms and records, ensuring accuracy, organization, and compliance with program requirements.
• Generate final rosters for CTE teachers, updating supervisor and other appropriate parties on course enrollment numbers. *
• Assist Dual Enrollment Program students with processes/transactions such as ctcLink, applications for admissions, online registration, resolving hold blocks, etc. Work with Dual Enrollment Program seniors to transition to traditional students. *
• Build, maintain, monitor, and purge concurrent enrollment student files, as needed. *
• Generate required reports and maintain accurate departmental statistics. *
• Travel with the Director of Community Outreach and Dual Enrollment to work with area high Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges’ strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETECIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about https://apptrkr.com/get_redirect.php?id=6945849&targetURL= Model professional decorum and mutual respect in all personal interactions. *

* Indicates this is an essential duty.

COMPETECIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about https://apptrkr.com/get_redirect.php?id=6945849&targetURL=Model professional decorum and mutual respect in all personal interactions. *

* Indicates this is an essential duty.

COMPETECIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Associate degree from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two years of experience working in and educational setting.
• Excellent student-centered customer service, outstanding interpersonal skills, organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Experience using computers, spreadsheets, database and word processing software.
• Ability to be supportive in providing information and services to concurrently enrolled students.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.
• Ability to work independently with minimal supervision.
• Ability to initiate and complete projects.
• Ability to work with others as part of a team.
• Ability to maintain a high level of confidentially and ethical working practices.

DESIRED QUALIFICATIONS

• Bachelor’s degree or higher from an accredited institution.
• Experience in higher education.
• More than two years of work in an educational setting
• Knowledge/experience of Dual Enrollment Programs and Admissions/Registrations services.
• Demonstrated data tracking, monitoring, and preparing reports.
• Knowledge of FERPA rules and regulations.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.
• Occasional to frequent change in position from sedentary, standing, stooping and walking.
• Frequent use of computer and exposure to terminal screens.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Visual focus and strain.
• Work in a semi-open office setting with frequent interruptions and background noise.
• Work directly with students/clients.
• Work involves answering on demand questions by phone, in person, or electronically.
• Work in an environment of frequent interruptions and distractions.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-month, 40-hours a week).
• 6-month probationary period.
• This position is overtime eligible.
• Requires local or regional travel.
• Criminal background checks are required.
• May be required to work alternate shift.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information
Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter – addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References – the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at [email protected]

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, veteran or military status, or use of a trained guide dog or service animal. This policy is in accordance with state and federal laws including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / [email protected].

To apply, please visit: https://careers.ccs.spokane.edu/jobs/concurrent-enrollment-specialist-program-specialist-2-spokane-washington-united-states

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