Coordinator, Administrative Services (17086)

Job ID: 5278

Position Vacancy Announcement

Florida A&M
University’s Office of the Provost is pleased to announce the acceptance of qualified applications for the Coordinator, Administrative
Services vacancy.

Responsibilities

The
incumbent in this position will provide administrative support to the Associate Provost and programmatic and organizational support to the
Office of the Provost. The incumbent will attend to a variety of administrative details, including maintaining administrative, procedural,
and operational processes. Duties include, but are not limited to, the following:

Represent the Associate Provost in
matters as authorized; Monitor and follow through on any issues that come up, as appropriate; Interact with faculty, students, parents, and
staff by answering inquiries or directing them to proper campus partners for resolution; Handle travel arrangements, including preparation
of travel authorization requests, cash advance forms, and expense reports for staff; Disseminate information by using the telephone, mail
services, and e-mail; Provide administrative functions such as purchasing, personnel, and other major office functions; Prepare
correspondence, reports, and forms from drafts or brief instructions, ensuring compliance with rules and regulations; Maintain calendar for
Associate Provosts to include scheduling meetings and conferences; Organize, maintain, and secure documents/files, both physical and
electronic; Manage special projects such as commencement, Faculty Grant program, Tenure and Promotion, Sabbatical and Professional
Development Leave application processes, and retention, progression, and graduation initiatives; and, other duties as
assigned.

Minimum
Qualifications

Bachelor’s degree in an appropriate area of specialization and two years of experience; or
master’s degree in an appropriate area of specialization.

Recommended
Competencies

Ability to perform and monitor fiscal, procurement, and administrative
tasks;

Demonstrated problem solving skills;

Demonstrated ability to work in rapidly changing
environment;

Ability to communicate (oral and written) in a clear, concise, and professional manner with the campus
community;

Ability to establish effective working relationships with co-workers, superiors, the general public, and
representatives of public and private organizations;

Ability to manage multiple tasks;
and,

Excellent computer skills (proficient in Microsoft Suite and
PeopleSoft).

Anticipated Salary
Range

Compensation for this role is based on education, experience, and demonstrated
skills.

Pay Plan

This is an Administrative
and Professional (A&P) position.

Conditions of
Employment

Successful candidate is subject to a pre-employment screening which includes a review of
criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other
educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens
or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work
in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of
employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in
service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S.
Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the
State, this law prohibits the promotion of such person. You may be required to provide
documentation.

How To
Apply

Applicants are required to complete the online application with all applicable information.
Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must
apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records
law.

Reasonable Accommodation

If you require
a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity
Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the
University by calling TDD via FRS (800) 955-8771.