Coordinator for Facilities and Athletic Events

Established in 1871, Shepherd University is a premier public university, grounded in the liberal arts and sciences, offering a wide spectrum of academic programs to students in West Virginia, across the country, and around the globe. Thanks to our convenient location and affordable pricing, Shepherd is considered a second home to many residents of West Virginia, Maryland, Virginia, Washington, D.C., and Pennsylvania.

Shepherd University seeks a Coordinator for Facilities and Athletic Events to join our team. This position will be responsible for the management of social media, events, game day, and clinics/camps for the Athletics department.

Minimum Qualifications:

Bachelor’s degree

Preferred Qualifications:

Master’s degree
3 plus years experience

Job Duties:

Event Management

· Planning and execution of department special events

· Assist Alumni Association with all events related to athletics

· Coordinate and plan sport specific events with coaching staff

· Create ideas for events to enhance fan engagement

· Primary liaison with Aramark for all athletic events on campus

· Coordinate with External affairs for activation of sponsorships.

Game Management

· Primary game manager for all sports

· Plan promotional events for all sports

· Coordinate game day operations with campus police, facilities, campus services, and other campus partners

· Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling

· Game day parking and ticket sales and management

· Update script templates with information for sponsors and special events

· Update game guidelines and programs

· Create and maintain update manuals for set up and hosting all home events

Championships

· Primary coordinator for all playoff games

· Assist with submitting bids to host all playoff games

· Assist with reconciliation for all playoff games hosted on campus

· Help with planning for post-season travel as needed

Camps/Clinics

· Liaison between coaches and campus services, ATs, Facilities, Dining Services

· Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance

· Assist coaches with marketing for camps

· Coordinate camp check-in process

Facilities

· Schedule annual maintenance for all facilities

· Handle facilities issues that arise at all athletic facilities

· Prepare for potential facility upgrades required by NCAA

· Handling scheduling off all athletic facilities

Social Media Management

· Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:

o 13 paid holidays

o 24 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents